Corporate Secretary Executive cum admin

Alpax Assurance; Johor Bahru; On-site; MYR 67,000 - 112,000; Full time

Job summary

Alpax Assurance is seeking a corporate secretarial professional to manage a portfolio of Singapore-incorporated clients from Malaysia. You will handle incorporation, strike-offs, share transfers, and prepare routine directors' and shareholders' resolutions, lodgements with ACRA, and maintain statutory records.

The role requires MAICSA/ICSA qualification (or pursuing) and at least 3 years' relevant experience, with strong attention to detail and the ability to manage multiple deadlines and

Qualifications

• Degree or diploma in business administration or law is required.
• MAICSA/ICSA qualification or currently pursuing MAICSA/ICSA.
• At least 3 years of working experience in corporate secretarial or related field.

Responsibilities

• Handle complete scope of corporate secretarial duties including company incorporation, strike off, share transfers, and drafting of resolutions and lodgements with ACRA.
• Ensure compliance with corporate enactments, statutory reporting/filing and governance.
• Prepare XBRL reports, minutes, resolutions, and statutory documents.
• Update and maintain statutory registers and records.
• Provide KYC support and maintain KYC documentation.
• Prepare and file statutory documents, resolutions, minutes, annual returns and other corporate documents accurately and within deadlines.
• Advise clients on corporate governance and statutory compliance while liaising with ACRA and government agencies.
• Manage client relationships professionally and support other corporate secretarial matters as required.

Skills

Attention to detail

Deadline management

Communication

Initiative

Stakeholder management

Client service

Education

Degree/Diploma in business administration or law

MAICSA/ICSA qualification or pursuing

Job description

This role involves handling corporate secretarial for Singapore-incorporated clients. You will manage a portfolio of clients and handle full-spectrum corporate secretarial matters, ensuring compliance with the Companies Act and ACRA Singapore requirements.

Key responsibilities

Handle complete scope of corporate secretarial duties including company incorporation, company strike off, share transfers, drafting of routine directors' and shareholders' resolutions and lodgements with ACRA

Ensure compliance with provisions of corporate enactments, statutory reporting/filing and corporate governance

Prepare XBRL report, minutes, resolutions and statutory documents

Update and maintain statutory registers and records

Provide KYC support and maintain KYC documentation

Prepare and file statutory documents, resolutions, minutes, annual returns and other corporate documents accurately and within deadlines

Advise clients on corporate governance, statutory compliance and corporate secretarial requirements, while liaising with ACRA and relevant government agencies

Manage client relationships professionally and support other corporate secretarial matters as required

Degree/Diploma in business administration or law

Recognized Degree/Diploma with MAICSA/ICSA qualifications or currently pursuing MAICSA/ICSA

At least 3 year(s) of working experience in the related field is required for this position

Minimum 2 year(s) of experience in handling a portfolio independently

Strong attention to detail and accuracy

Ability to manage multiple deadlines and priorities

Effective written and verbal communication skills

Willing to learn, have good initiatives and meticulous

Strong stakeholder management and client service orientation

About us

We are a leading provider of accounting & financial advisory services in Singapore, with a strong reputation for delivering high-quality and innovative solutions to our clients. Our mission is to help businesses and individuals achieve their financial goals through our expertise and dedication. We are a dynamic and growing company, and we are committed to creating a diverse and inclusive workplace where our employees can thrive.