Corporate Secretarial Manager

Chubb; Malaysia; On-site; MYR 180,000 - 280,000; Full time

Job summary

Chubb Insurance Malaysia Berhad seeks a Company Secretarial & Legal Counsel to assist the Head of Legal in advising the Board on secretarial matters and corporate governance. The role covers secretarial duties, AGM/Board coordination, and regulatory filings to ensure timely compliance with ROC/SSM and Bank Negara Malaysia.

The candidate will be a qualified Company Secretary with strong drafting and liaison skills, interfacing with regulators, shareholders, and internal teams.

Qualifications

• Experience in company secretarial and governance matters.
• Ability to coordinate AGM and Board meetings.
• Familiarity with Companies Act, Financial Services Act and related guidelines.
• Strong drafting and regulatory liaison skills.

Responsibilities

• Ensure compliance with Constitution and governance laws.
• File secretarial and statutory lodgements with ROC/SSM and Bank Negara Malaysia.
• Prepare annual return and audited financial statements.
• Coordinate AGM and Board meeting logistics.
• Draft and review corporate and governance documents.

Skills

Company secretarial

Governance

Regulatory liaison

Board support

Education

Qualified Company Secretary (Malaysia)

Tools

Microsoft Office

Regulatory portals

Job description

Key Objective

To support the Head of Legal in advising the Board of Chubb Insurance Malaysia Berhad (the “Company”) on company secretarial matters and supporting on all corporate governance and legal matters relevant to the Company.

Major duties and responsibilities:

Company Secretarial

• Responsible for ensuring correct procedures are followed and the Company is compliant with the Company’s Constitution and any corporate governance laws, relevant legislations and guidelines applicable to it, such as Companies Act, Financial Services Act as well as relevant internal Chubb group corporate governance policies.
• Responsible for ensuring all secretarial and statutory lodgement requirements with the Registrar of Companies, Suruhanjaya Syarikat Malaysia and Bank Negara Malaysia in a timely manner and ensuring all statutory deadlines are met.
• Responsible for the completion and timely filing of the Company’s annual return and audited financial statements by the statutory deadline.
• Responsible for all aspects of administrative and company secretarial related matters including but not limited to coordination of AGM and Board meetings.
• Provide general advice on matters relating to company secretarial and corporate governance matters when required.
• Responsible for the preparing and submission of Directors’ and Country President’s appointments and reappointments with Bank Negara Malaysia.
• Liaison officer between shareholders and the Company in relation to governance and secretarial related matters as well ultimate beneficiary ownership reporting.

Legal Support

• Provide support to the Legal team on legal issues as they arise from time to time in relation to the Company.
• Draft and review agreements, such as confidentiality agreements, intercompany agreements, distribution agreements, broker agreements, vendor agreements and IT agreements.
• Assist with regular reporting requirements to Chubb’s Regional and Global teams.
• Assist with any other corporate or legal exercises as and when required.