Corporate Governance Legal

Chubb European Group Ltd.; Malaysia; On-site; MYR 120,000 - 180,000; Full time

Job summary

Chubb Insurance Malaysia Berhad is seeking a Company Secretarial and Legal Support professional to assist the Head of Legal in advising the Board on corporate governance matters and to ensure smooth governance processes across the company.

The role includes coordinating AGM and Board meetings, preparing statutory filings, and liaising with regulators and shareholders on ownership reporting, while supporting the legal team on various agreements and corporate exercises as needed.

Qualifications

• Ensure compliance with the Company’s Constitution and relevant governance laws.
• File statutory lodgements with ROC, SSM, and Bank Negara Malaysia on time.
• Prepare annual return and audited financial statements by deadlines.
• Coordinate AGM and Board meetings and manage secretarial matters.
• Advise on company secretarial and governance matters.
• Submit appointments/reappointments of Directors and Country President to BNM.
• Liaise with shareholders on governance and ultimate beneficial ownership reporting.

Responsibilities

• Support Head of Legal in advising Board on corporate governance matters.
• Draft and review confidentiality, intercompany, distribution, broker, vendor, and IT agreements.
• Provide regular reporting to Chubb’s Regional and Global teams.
• Assist with other corporate or legal exercises as required.

Job description

Key Objective

To support the Head of Legal in advising the Board of Chubb Insurance Malaysia Berhad (the “Company”) on company secretarial matters and supporting on all corporate governance and legal matters relevant to the Company.

Major duties and responsibilities:

Company Secretarial

• Responsible for ensuring correct procedures are followed and the Company is compliant with the Company’s Constitution and any corporate governance laws, relevant legislations and guidelines applicable to it, such as Companies Act, Financial Services Act as well as relevant internal Chubb group corporate governance policies.
• Responsible for ensuring all secretarial and statutory lodgement requirements with the Registrar of Companies, Suruhanjaya Syarikat Malaysia and Bank Negara Malaysia in a timely manner and ensuring all statutory deadlines are met.
• Responsible for the completion and timely filing of the Company’s annual return and audited financial statements by the statutory deadline.
• Responsible for all aspects of administrative and company secretarial related matters including but not limited to coordination of AGM and Board meetings.
• Provide general advice on matters relating to company secretarial and corporate governance matters when required.
• Responsible for the preparing and submission of Directors’ and Country President’s appointments and reappointments with Bank Negara Malaysia.
• Liaison officer between shareholders and the Company in relation to governance and secretarial related matters as well ultimate beneficiary ownership reporting.

Legal Support

• Provide support to the Legal team on legal issues as they arise from time to time in relation to the Company.
• Draft and review agreements, such as confidentiality agreements, intercompany agreements, distribution agreements, broker agreements, vendor agreements and IT agreements.
• Assist with regular reporting requirements to Chubb’s Regional and Global teams.
• Assist with any other corporate or legal exercises as and when required.