Corporate Administrative Officer

My Supply Malaysia Sdn Bhd; Penang; On-site; MYR 20,000 - 33,000; Part time

Job summary

Jora Malaysia is seeking a part-time administrative and operational support role in Penang to assist finance, HR, and corporate administration. The position includes supporting payment and expense processes, coordinating HR and recruitment activities, maintaining company documentation and renewals, and working with banks, government authorities, vendors, and other external parties.

The role also involves maintaining accurate records and systems, preparing operational reports and trackers, and

Qualifications

• Diploma or relevant qualification in Business Administration, Finance or related field.
• Experience in corporate administration, finance administration or operational support.
• Good organizational, communication and coordination skills.
• Able to work independently and manage multiple priorities.
• Intermediate proficiency in Microsoft Excel.
• Good command of English (spoken and written).

Responsibilities

• Support day-to-day finance administration, including payment processing and expense tracking.
• Coordinate HR administrative activities and recruitment-related tasks.
• Maintain corporate documents, licenses, renewals and regulatory filings.
• Liaise with banks, government authorities, service providers and vendors.
• Prepare KPI reports, trackers and operational reports.
• Maintain filing and document control in Ariba and Fieldglass.

Skills

Finance admin

HR admin

Record keeping

Excel

Communication

Education

Diploma in Business Administration

Tools

Ariba

Fieldglass

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This is a part-time administrative and operational support role combining finance, HR, and general corporate administration. The position includes supporting payment and expense processes, coordinating HR and recruitment activities, maintaining company documentation and renewals, and working with banks, government authorities, vendors, and other external parties. The role also involves maintaining accurate records and systems, preparing operational reports and trackers, and providing day-to-day support to ensure smooth local business operations.

Key responsibilities

Support day-to-day finance administration, including payment processing, payment tracking, expense claims and maintenance of supporting financial records.

Coordinate recruitment and HR administrative activities, including interview arrangements, documentation and other employee-related processes.

Maintain corporate documents and coordinate company-related renewals, including licenses, insurance, stamping and other regulatory or administrative requirements.

Liaise with banks, customs, government authorities, service providers, vendors and other external parties, including attending external appointments when required.

Provide general administrative and operational support, including the preparation and updating of KPI reports, reconciliation files and other business trackers.

Maintain proper filing and document control, process expense claims, and update relevant information in systems such as Ariba and Fieldglass.

About you

Diploma or relevant qualification in Business Administration, Finance or a related field.

Relevant experience in corporate administration, finance administration or operational support.

Good organizational, communication and coordination skills.

Able to work independently and manage multiple priorities.

Intermediate proficiency in Microsoft Excel.

Good command of English in speaking, listening, reading, and writing.

Willing to travel locally to banks, customs offices, government departments or other external locations when required.