Assistant - Admin

CHEC Construction (Malaysia) Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 56,000; Full time

Job summary

CHEC Construction (Malaysia) Sdn Bhd is seeking a detail-oriented Administrative & Finance Assistant to manage payment requests, staff claims, and documentation with accuracy and timeliness. You will prepare payment summaries, monitor monthly expenses, and maintain personnel and financial records, while supporting supplier liaison and general office admin.

The role requires 1–2 years of relevant experience, a Diploma or Degree in a related field, and proficiency in Microsoft Office, especially

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration, HRM, or related field.
• 1–2 years of relevant experience; fresh graduates encouraged.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong organizational and time-management skills with detail orientation.
• Ability to liaise with suppliers and internal stakeholders.

Responsibilities

• Handle payment requests, staff claims, and payment documentation accurately and in a timely manner.
• Prepare payment summary listings and supporting documents for payment processing.
• Record and monitor monthly expenses, office budgets, and other company expenditures.
• Create, update, and maintain accurate personnel, financial, and administrative records.
• Ensure all documents are properly maintained and updated according to the latest revision and document control requirements.
• Manage and retrieve obsolete documents for proper review and disposition.
• Liaise with suppliers via telephone and email to address inquiries and follow up on relevant matters.
• Perform general administrative duties, including filing, photocopying, scanning, and document management.
• Assist in planning, coordinating, and arranging company events and activities.
• Provide administrative and operational support to the department as required.

Skills

Excel proficiency

Word proficiency

Organizational skills

Communication skills

Education

Diploma or Degree in Accounting/Finance/Business Administration or related field

Tools

Microsoft Office

Job description

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This role involves managing payment requests, staff claims, and payment documentation with accuracy and timeliness. You will prepare payment summary listings and supporting documents, record and monitor monthly expenses and office budgets, and maintain accurate personnel, financial, and administrative records. The position requires liaison with suppliers, general administrative duties including filing and document management, and support for company events and departmental operations.

Key responsibilities

Handle payment requests, staff claims, and payment documentation accurately and in a timely manner

Prepare payment summary listings and supporting documents for payment processing

Record and monitor monthly expenses, office budgets, and other company expenditures

Create, update, and maintain accurate personnel, financial, and administrative records

Ensure all documents are properly maintained and updated according to the latest revision and document control requirements

Manage and retrieve obsolete documents for proper review and disposition

Liaise with suppliers via telephone and email to address enquiries and follow up on relevant matters

Perform general administrative duties, including filing, photocopying, scanning, and document management

Assist in planning, coordinating, and arranging company events and activities

Provide administrative and operational support to the department as required

About you

Diploma or Degree in Accounting, Finance, Business Administration, Human Resource Management, or a related field

1-2 years of relevant experience in accounting, finance, administration, or a similar role. Fresh graduates with relevant qualifications are encouraged to apply.

Proficient in Microsoft Office, particularly Excel and Word

Good organizational and time-management skills with strong attention to detail

Good communication and interpersonal skills, with the ability to liaise professionally with suppliers and internal stakeholders

Able to work independently as well as collaboratively within a team

Responsible, organized, proactive, and willing to learn

Able to handle confidential information with discretion