Conveyancing Clerk

Malaysian Bar; Kuala Selangor; On-site; MYR 39,000 - 61,000; Full time

Job summary

K.H. Ong & Ng is seeking a detail-oriented conveyancing assistant to support lawyers in handling Subsale, project, and loan-related matters.

The role involves preparing SPA documents, managing loan paperwork, and tracking critical dates to ensure timely filings and compliance. Responsibilities include assisting with billing, coordinating with developers, banks, and government bodies, and maintaining meticulous file records.

Qualifications

• Prior experience in a legal or corporate office is an advantage.
• Strong organizational and time management skills, able to prioritize tasks and work under pressure.
• Excellent communication and interpersonal skills with client and colleague interaction.
• High attention to detail and accuracy.
• Team player with a positive attitude and a willingness to learn.
• Proficiency in Bahasa Malaysia and English; Mandarin is an added advantage.

Responsibilities

• Handle & complete conveyancing matters including Subsale, Project, Retail Loan, Perfection, Discharge/DRR, Due Diligence, etc.
• Prepare SPA documentation for sub-sale, project, perfection & all other conveyancing files.
• Manage loan documentation for sub-sale, project, perfection, discharge/DRR etc.
• Track critical dates and produce a weekly status report.
• Assist lawyers in preparing and attending to legal documentation and correspondences.
• Communicate with developers, banks, purchasers and government bodies to facilitate transactions.
• Monitor file progress, prepare status reports and update parties on developments.
• Maintain accurate and up-to-date files for each transaction.
• Assist with billing, invoicing, and issue payment vouchers in the accounting system.
• Coordinate with external parties (clients, developers, banks, LHDN, land offices).

Skills

Time management

Organizational skills

Attention to detail

Communication

Team player

Education

SPM / Diploma or equivalent

Tools

Microsoft Office

PDF

STAMPS

EFS

Land office systems

Banking portals

Job description

Job Responsibilities

• Handle & complete conveyancing matters including: Subsale, Project, Retail Loan, Perfection, Discharge/DRR, Due Diligence etc.
• Prepare SPA documentation for sub-sale, project, perfection & all other conveyancing files.
• Manage loan documentation for sub-sale, project, perfection, discharge/DRR etc.
• Track of critical dates (e.g., completion, stamping, presentation, filing CKHT, signing) and produce a weekly status report.
• To assist lawyers in preparing and attending to legal documentation, correspondences, etc involving sub-sales, developer project, loan, discharge, perfection of transfer and other conveyancing matters.
• Communicating with developers, banks, purchasers, and various government bodies to facilitate smooth transactions.
• Monitor and follow up closely on file progress, prepare status reports and update all relevant parties on work developments.
• Maintain accurate and up-to-date files for each transaction.
• Assist with billing, invoicing, and issue payment voucher in accounting system for conveyancing files.
• Coordinate with external parties (e.g. clients, developers, banks, LHDN, land offices, etc).

Qualifications and Requirements

Requirements

• Prior experience in a legal or corporate office is an advantage.
• Proficient in Microsoft Office and conveyancing platforms, STAMPS, EFS, land office systems, and banking portals.
• Strong organizational and time management skills, able to prioritize tasks and work under pressure.
• Excellent communication and interpersonal skills with client and colleague interaction.
• High attention to detail and accuracy.
• Team player with a positive attitude and a willingness to learn.

Qualification

• SPM, diploma or equivalent.
• Minimum 1-2 years working experience.
• Literate in Microsoft Office & PDF.
• Good command of Bahasa Malaysia and English. Proficiency in Mandarin is an added advantage.

Job Start Date:

01 September 2026

Application Closing Date:

30 September 2026

Overview of Organisation:

K.H. Ong & Ng is a well-established law firm with a dynamic legal practice. We take pride in being an effectual and trusted Malaysian law firm that delivers professional legal services. Our strength lies in combining legal precision with practical insight - ensuring that every matter we handle is approached strategically, professionally, and with our clients' best interest at heart.