Junior Conveyancing Clerk

Malaysian Bar; Nilai; On-site; MYR 60,000 - 90,000; Full time

Job summary

Malaysian Bar is seeking a conveyancing professional to manage sub-sale, developer projects and transfers. You will draft SPAs and loan documents, track critical dates, and maintain file integrity while supporting lawyers and clients.

Role requires familiarity with conveyancing processes, meticulous attention to detail, and the ability to work both independently and as part of a team. Training is provided for suitable candidates, with emphasis on timeliness and accuracy.

Qualifications

• 1-2 years conveyancing experience preferred; training provided.
• Experience with sub-sale, Housing Development projects, SPA and loan documentation is a plus.
• Familiarity with Microsoft Office, STAMPS, EFS and land office systems is advantageous.
• Strong organizational and time management skills are essential.
• Able to prioritize tasks and work under pressure.
• Good communication and interpersonal skills are important.
• High attention to detail and accuracy.
• Independent and team-oriented work approach.

Responsibilities

• Handle conveyancing matters including sub-sale, developer projects, perfection of transfer, discharge/DRR, due diligence and related tasks.
• Prepare Sale & Purchase Agreements, loan documents for sub-sale and projects, and other conveyancing paperwork.
• Monitor deadlines for completion, stamping, CKHT filing, signing and related milestones.
• Maintain and update file status; prepare weekly status reports.
• Assist lawyers with legal documents and correspondence for conveyancing matters.
• Coordinate with clients, developers, banks, LHDN, land offices and other government bodies.
• Provide timely updates on file progress to lawyers and stakeholders.
• Keep accurate and up-to-date files and records.
• Assist with billing, invoicing and preparation of payment vouchers.
• Ensure all conveyancing matters are tracked to meet timelines.

Skills

Organizational skills

Communication

Prioritization

Teamwork

Tools

Microsoft Office

STAMPS

EFS

Land office systems

Banking portals

Job description

Job Responsibilities

• Handle and responsible in conveyancing matters including sub-sale, developer projects, perfection of transfer, discharge/DRR, due diligence and other conveyancing matters.
• Prepare Sale & Purchase Agreements (SPA), loan documentation for sub-sale, project, perfection and discharge/DRR and other conveyancing documentation.
• Monitor and keep track of critical dates including completion, stamping, presentation, CKHT filing, signing and other relevant deadlines.
• Maintain and regularly update file status and prepare weekly status reports.
• Assist lawyers in preparing legal documents, correspondence and other matters relating to conveyancing transactions.
• Liaise and coordinate with clients, developers, banks, LHDN, land offices and other relevant government bodies.
• Follow up closely on the progress of files and provide timely updates to lawyers and relevant parties.
• Maintain accurate, complete and up-to-date files and records.
• Assist with billing, invoicing and preparation of payment vouchers
• Ensure all conveyancing matters are properly monitored and attended to within the required timelines.

Qualifications and Requirements

• With 1-2 years conveyancing experience is acceptable - training will be provided for suitable candidates.
• Candidates with experience in handling sub-sale, Housing Development projects, SPA and loan documentation will have an added advantage.
• Familiar with Microsoft Office, STAMPS, EFS, land office systems and banking portals will be an added advantage.
• Strong organizational and time management skills.
• Able to prioritize tasks and work effectively under pressure.
• Good communication and interpersonal skills.
• High attention to detail and accuracy.
• A responsible, meticulous and organized individual.
• Able to work independently as well as part of a team.

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