Contracts Manager / Contracts Executive

DP Architects Sdn Bhd; Johor Bahru; On-site; MYR 120,000 - 180,000; Full time

Job summary

DP Architects Sdn Bhd seeks an experienced Contracts Manager to manage RFP analysis, fee proposals, and complex contract negotiations for mega-size projects in Malaysia. You will coordinate with Directors, clients, and internal teams on financial health, risk, and documentation, ensuring compliance with international contract standards.

A strong leadership role with oversight of the contracts team is required.

Qualifications

• Graduate with a recognized Degree in Construction Management, Construction Economics, Science in Building or equivalent.
• Possesses at least 10 years of working experience in the relevant field.
• Relevant experience with mega-size projects and knowledge on PSSCOC, SIA, REDAS and other international contracts.
• Knowledge in contracts review and contract risk management.
• Strong verbal and written communication skills.
• Knowledge of programming software is an advantage.

Responsibilities

• Manage, assess and analyze RFP documents to clarify project requirements.
• Formulate fee proposals and prepare documentation for RFP submissions.
• Prepare and negotiate terms of Main Services/ Sub-Consultancy Agreements with internal stakeholders.
• Review NDA with in-house legal advisor.
• Assist Directors in liaising with Employers, Consultants and internal stakeholders on project financial health.
• Supervise Contracts Executives and Officers across projects.
• Oversee day-to-day running of the Contracts team and report to Project Directors on efficiency and performance.
• Review and adapt standard contract forms per client needs and liaise with consultants/contractors on contractual matters.
• Assist client in appointing specialist sub-consultants and monitor renegotiations.
• Assist the Project Architect in preparing additional services claims and ensure thorough documentation for claims management.

Skills

Contract management

RFP analysis

Negotiation

Stakeholder management

Documentation

Education

Degree in Construction Management/Construction Economics/Building Science

Tools

MS Office

Job description

Manage, assess and analyze Request for Proposal (RFP) documents to provide a clear indication of project requirements.

Formulation of fee proposals and preparation of necessary documentation for RFP submissions.

Prepare, review and make recommendations in the negotiation of terms and conditions of Main Services Agreement / Sub-Consultancy Agreements, in collaboration with all necessary internal stakeholders.

Review Non-Disclosure Agreement (NDA), with in-house legal advisor.

Assist the Directors in liaising with Employers, Consultants and internal stakeholders in managing overall financial health of the projects, i.e.: invoicing, resource projections, etc.

Supervises the work of Contracts Executives and Contracts Officers on individual projects.

Deals with day-to-day running of the Contracts team with responsibility to the Project Directors for the efficiency and performance of the team.

Reviews, comments and recommends on the adaptation made on Standard Conditions of Contract by the Client’s lawyer/Quantity Surveyor to suit project needs.

Liaises with Consultants, Contractor Representatives in addressing architectural and contractual matters.

Assists the client in the appointment of specialist sub consultants, who will be contracted directly with the client.

Monitoring of contractual agreement to prepare re-negotiation / subsequent negotiation, initiate appropriate measures, etc.

Assist the Project Architect in preparing additional services claims to the client

Edits and vets all reports and correspondences from the Contracts team.

Document project thoroughly for the purpose of claims management.

Job Requirements:

Graduate with a recognized Degree in Construction Management, Construction Economics, Science in Building or equivalent

Possesses at least 10 years of working experience in the relevant field

Relevant experience in handling mega size projects and sound knowledge on PSSCOC, SIA, REDAS and any other forms of international contracts

Knowledge in contracts review and contract related risk management

Strong in verbal and written communication skills

Knowledge of programming software is an advantage

DPA is a Singapore headquartered international architectural practice with 900 strong in 16 offices worldwide, ranking us among the top firms globally. We have generated many significant projects over more than 40 years of operation; yet the process of critical self-renewal remains in our culture as we seek to stay meaningfully relevant to the society we serve. Through a strong commitment to design excellence, we continuously aspire leave our successful footprints on the global stage by making significant contributions to the field of architecture and to the design environment, as well as the aim to improve the quality of life of the people who enjoy our work.

DPA is a Singapore headquartered international architectural practice with 900 strong in 16 offices worldwide, ranking us among the top firms globally. We have generated many significant projects over more than 40 years of operation; yet the process of critical self-renewal remains in our culture as we seek to stay meaningfully relevant to the society we serve. Through a strong commitment to design excellence, we continuously aspire leave our successful footprints on the global stage by making significant contributions to the field of architecture and to the design environment, as well as the aim to improve the quality of life of the people who enjoy our work.