Contract Support & Finance Admin Specialist

CBRE Asia Pacific; Johor Bahru; On-site; MYR 30,000 - 60,000; Full time

Job summary

CBRE Asia Pacific is hiring a Contract Support Associate to provide excellent customer service and robust administrative support for a large Business Unit, Facility, or Account. You will ensure contract scope is followed, support billing activities, and coordinate vendor onboarding while maintaining accurate financial reporting.

Ideal candidates have a High School Diploma or GED with relevant experience, strong MS Office skills, and a detail-oriented approach.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook).
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills: ability to calculate percentages, discounts, and markups.

Responsibilities

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.
• Understand the scope of the contract and ensure all work is carried out accordingly.
• Be a financial and operational systems champion with cost-saving ideas to maximize savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
• Review invoices and ensure cost center coding; coordinate billing, margins, and invoices with site teams and head office.
• Review and approve maintenance billing invoices and projects per contracted agreements.
• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and maintaining QHSE documentation.
• Gather and analyze data to identify and solve complex problems and propose improvements.
• Impact own team and related teams; suggest process improvements.

Skills

Organizational skills

Advanced math skills

Microsoft Office (Word, Excel, Outlook

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

CBRE Asia Pacific is hiring a Contract Support Associate to provide excellent customer service and robust administrative support for a large Business Unit, Facility, or Account. You will ensure contract scope is followed, support billing activities, and coordinate vendor onboarding while maintaining accurate financial reporting.

Ideal candidates have a High School Diploma or GED with relevant experience, strong MS Office skills, and a detail-oriented approach.