Contract Support / Finance Admin (Johor)

CBRE Group, Inc.; Johor Bahru; On-site; MYR 48,000 - 72,000; Full time

Job summary

CBRE Group, Inc. is seeking a Contract Support Associate in Malaysia to deliver exceptional customer service and administrative support for a large Business Unit, Facility, or Account.

The role focuses on managing contractual services, billing, and compliant operations to meet client requirements. You will respond to client inquiries, coordinate vendors, review invoices, and provide monthly reporting while ensuring health, safety, and QHSE documentation is maintained.

Qualifications

• High School Diploma or GED required with 3-4 years of related experience.
• Understanding of processes, procedures, systems, and concepts within own job function.
• Ability to evaluate and communicate complex content concisely and logically.
• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Advanced math skills including calculations of percentages, discounts, and markups.

Responsibilities

• Respond to client inquiries and concerns to ensure timely, quality service delivery.
• Understand contract scope and ensure work is performed accordingly.
• Act as a financial and operational systems champion to identify cost-saving opportunities.
• Coordinate and onboard vendors for reactive and planned works; manage subcontractor paperwork.
• Review invoices for cost center coding; manage quotations and purchase orders with site teams and head office.
• Review and approve maintenance billing invoices and projects per contracts; ensure core outputs are delivered.
• Respond to inquiries on financial reports for AR, AP, and open POs.
• Provide monthly reporting support for Contract and BU Reviews.
• Assist with Health & Safety compliance including HSE reporting and maintaining QHSE docs.
• Gather and analyze data to solve complex problems and propose improvements.
• Impact team and related functions; suggest process improvements to increase efficiency.

Skills

Microsoft Office

Organizational skills

Advanced math

Analytical communication

Education

High School Diploma or GED

Job description

About the Role:

As a CBRE Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

What You’ll Do:

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.
• Understand the scope of the contract and make sure that all work is carried out accordingly.
• Be a financial and operational systems champion. Suggest efforts to put in place cost-saving opportunities to maximize customer and financial savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need:

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.