Finance and Admin Executive

CBRE Asia Pacific; Kuala Lumpur; On-site; MYR 115,000 - 173,000; Full time

Job summary

A leading property management firm is seeking a Finance Admin Support in Kuala Lumpur. The role involves managing financial and administrative services for contract operations, vendor management, and ensuring compliance with internal processes. Candidates are required to have a minimum of A-Levels or a Bachelor’s degree in Business Administration, as well as strong skills in Microsoft Office and excellent communication abilities. This full-time position offers an opportunity to work in a dynamic environment supporting a leading team.

Qualifications

• Minimum A-Levels or a Bachelor’s degree in Business Administration or a related discipline.
• Strong computer literacy with proficiency in Microsoft Office.
• Able to manage both internal and external stakeholders effectively.
• Excellent communication and stakeholder management skills.

Responsibilities

• Drive high quality commercial and financial performance of the contract.
• Source and onboard vendors, obtaining quotations based on requirements.
• Raise purchase orders and manage client billings.
• Support Contract Manager with internal and client reporting (AIQ, MMR).
• Monitor attendance, overtime, training records, and onboarding to reinforce culture.

Skills

Strong computer literacy

Effective communication

Client focus

Attention to detail

Organizational skills

Education

Minimum A-Levels or Bachelor’s degree in Business Administration

Tools

Microsoft Office

Power BI

PeopleSoft

Job description

Job ID: 194801
Posted: 22-Mar-2026
Role Type: Full-time
Locations: Johor Bahru - Johor - Malaysia, Kapit - Sarawak - Malaysia, Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia, Singapore - Singapore

About the Role

Based in Singapore, as a CBRE Finance Admin Support you will provide exceptional financial and administrative services to the facilities management contract, client and operations team. To be successful in the role, it is key that the Contract Support understands contract, procedures, processes, and operates them to the required standards.

What You’ll Do

Contract

• Drive high quality commercial and financial performance of the contract by understanding contract commitments and encouraging better buying practices.
• Identify and support implementation of cost savings opportunities to ensure client and CBRE financial savings targets are maximised.
• Continually improve systems, processes, and operations, bringing efficiency benefits to customer and CBRE.
• Support Contract Manager in internal and client reporting, such as internal contract review (AIQ) and customer monthly management report (MMR).

Procurement

• Source and onboard vendors, and obtain quotations based on contract specifications and service requirements.
• Encourage use of preferred suppliers and better buying best practices.
• Support operations team in assessing supplier performance and update feedback in mySupplier.

Finance

• Raise purchase orders (PO), perform good receipting (GR) for services delivered, and liaise with vendors and shared service centre on vendor invoices and their payments.
• Keep track of vendor costs against budget and client funding.
• Raise client billings by calculating pricing and margin, issuing and submitting client billings to client.
• Liaise with client on accounts receivable (AR) and escalates to Contract Manager and Lead Contract Support to resolve any collection issue.
• Support Finance Manager in contract finance month-end close by determining revenue and cost accruals.
• Review Power BI dashboards and finance packs to monitor P&L, unbilled revenue (UBR), AR, work-in-progress (WIP), open POs and aged accruals.
• Assist in ad-hoc contract financial reporting requirements.
• Ensure the accuracy and integrity of operations of financial systems, processes, and accounting records.

People

• Monitor operations team attendance tracker and leave planner, supporting Contract Manager in minimising labour backfill requirement.
• Monitor, consolidate and submit monthly overtime for operations team.
• Keep track of training records and coordinate training for operations team.
• Support onboarding and induction of new joiner and reinforce company culture and best practices among operations team.
• Work with Lead Contract Support to ensure labour allocations are up to date for accurate internal and client reporting.

Quality

• Provide helpdesk support, including logging, distributing, and closing reactive requests in the computer-aided facility management (CAFM) system.
• Manage the CAFM system as super user, supporting management of PPM and reactive records and their reporting.
• Coordinate vendor files to ensure compliance with statutory quality, health, safety, and environment (QHSE) requirements.
• Log hazards and customer feedback in the QHSE management portal.
• Maintain eLogbooks to ensure compliance.
• Ensure company policies and standard operating procedures are consistently followed across the contract.

What You’ll Need

• Minimum A-Levels or a Bachelor’s degree in Business Administration or a related discipline.
• Strong computer literacy with proficiency in Microsoft Office and knowledge of systems such as Coupa/myBuy, PeopleSoft, iScala, Power BI will be an advantage.
• Able to manage both internal and external stakeholders in a matrix organisation through effective communication and relationship building.
• Strong client focus with a passion for delivering excellent customer service.
• Demonstrate interest in learning and understanding the facilities management business and operations.
• Results-oriented with strong attention to detail and accuracy.
• Excellent time management and organisational skills, with the ability to manage multiple priorities and voluminous information.
• Maintain a professional, confidential, and discreet approach at all times.

Service line: None