Contract Manager

Terra Group Holdings, LLC.; Subang Jaya; On-site; MYR 90,000 - 140,000; Full time

Job summary

Terra Group Holdings, LLC is seeking a seasoned Contract Administration & Compliance professional in Malaysia to lead contract drafting, review and administration across tendering and project execution. You will ensure compliance with PAM, PWD, CIDB forms and Malaysian laws, coordinating with clients, consultants and subcontractors.

The role covers tender management, cost control, claims, variation orders, risk management and commercial governance.

Qualifications

• Degree in Quantity Surveying, Construction Management, Engineering, Law, or related field.
• 6–8 years of experience in contract management, QS, or commercial roles within the construction industry.
• Proficient in contract drafting, analysis, commercial negotiation, and managing key commercial matters including VO,s, EOTs, progress claims, final accounts, and overall cost and financial analysis.
• Skilled in using Microsoft Office, project management tools, and QS-related software (CostX, Glodon, AutoCAD) to support contract administration and project reporting.
• Excellent communication, negotiation, and interpersonal skills with strong problem-solving abilities, high attention to detail, and the capability to manage multiple tasks and meet deadlines independently.
• Demonstrates strong ethics, professionalism, and confidentiality in all contractual and commercial matters.

Responsibilities

• Lead drafting, review, negotiation and administration of main contracts and subcontracts under Malaysian laws.
• Review tender documents, costs, drawings and negotiate commercial terms.
• Monitor budgets, forecasts, cash flow and costs to support profitability.
• Oversee progress claims, payments and certifications; verify subcontractor payments.
• Evaluate and negotiate Variation Orders (VOs) and EOT claims; ensure proper documentation.
• Identify contractual/financial risks and coordinate with legal advisers to resolve disputes.
• Identify cost-saving opportunities and value engineering in procurement and contract management.
• Coordinate with clients, consultants, contractors and authorities on contract matters.
• Maintain contract records, prepare status updates and audit-compliant reports.
• Support governance, internal controls and process improvements across contracting.

Skills

Contract drafting

Commercial negotiation

Cost & financial analysis

Communication skills

Ethics & confidentiality

Education

Degree in Quantity Surveying, Construction Management, Engineering, Law, or related field

Tools

MS Office

CostX

Glodon

AutoCAD

Job description

1. Contract Administration & Compliance
Lead the drafting, review, negotiation and administration of main contracts and subcontracts throughout the tendering, procurement and project execution stages, ensuring compliance with applicable Malaysian construction laws, contractual requirements and relevant standard forms, including PAM, PWD and CIDB contracts, where applicable.

2. Tender Management & Commercial Evaluation
Review tender documents, Bills of Quantities (BQ), drawings and specifications; evaluate subcontractor quotations and cost proposals; and participate in tender clarifications, commercial negotiations and contract finalisation to ensure competitive pricing and acceptable commercial terms.

3. Cost Control & Financial Monitoring
Monitor project budgets, cost forecasts, cash flow, committed costs and payment schedules to maintain effective commercial control, identify cost variances and support the achievement of project profitability targets.

4. Claims & Payment Management
Oversee the preparation, assessment and submission of progress claims, payment applications and payment certifications, including the verification of subcontractor claims and payments to ensure contractual accuracy and timely processing.

5. Variation Orders & Contractual Claims
Evaluate, prepare, negotiate and substantiate Variation Orders (VOs), Extension of Time (EOT) claims and other contractual or commercial claims, ensuring proper documentation, timely submission and effective recovery of contractual entitlements.

6. Contractual Risk & Dispute Management
Identify and assess contractual, financial and operational risks, recommend appropriate mitigation measures, manage contractual disputes and coordinate with legal advisers and relevant stakeholders to resolve disputes and protect the Company's commercial interests.

7. Commercial Optimisation & Cost Management
Identify cost-saving opportunities, value engineering options and improvements in procurement and contract management practices while safeguarding project quality, contractual compliance and operational efficiency.

8. Contractual Coordination & Stakeholder Management
Ensure contractual obligations, deliverables, risks and requirements are clearly communicated to internal project teams and relevant stakeholders. Liaise with clients, consultants, subcontractors, suppliers and authorities to resolve contractual and commercial matters promptly.

9. Contract Documentation, Reporting & Audit Compliance
Maintain accurate and complete contractual records, including agreements, variations, approvals, claims, correspondence and commercial registers. Prepare contract status updates and commercial reports, and ensure supporting documentation is available for internal and external audits, CIDB requirements and applicable statutory submissions.

10. Commercial Governance & Management Support
Conduct periodic contract reviews, monitor compliance with the Company's procurement and commercial procedures, recommend improvements to internal controls and contract management processes, and undertake other contractual, commercial or management-assigned responsibilities to support effective project delivery and business performance.

Required Qualifications and Skills

1. Degree in Quantity Surveying, Construction Management, Engineering, Law, or related field.

2. Minimum 6–8 years of experience in contract management, QS, or commercial roles within the construction industry.

3. Proficient in contract drafting, analysis, commercial negotiation, and managing key commercial matters including VOs, EOTs, progress claims, final accounts, and overall cost and financial analysis.

4. Skilled in using Microsoft Office, project management tools, and QS-related software (e.g., CostX, Glodon, AutoCAD) to support contract administration and project reporting.

5. Excellent communication, negotiation, and interpersonal skills with strong problem-solving abilities, high attention to detail, and the capability to manage multiple tasks and meet deadlines independently.

6. Demonstrates strong ethics, professionalism, and confidentiality in all contractual and commercial matters.

Terra Group Holdings comprised of several businesses of professional construction services specialists from Building Architecture Design & Construct, Fireproofing Solutions, Waterproofing Solutions, and Interior Design for corporates buildings, offices, and residential. Our groups of companies included Terra Interior Sdn Bhd, Terra Construction & Engineering Sdn Bhd, Terra Advance Sdn Bhd, Firetec System Sdn Bhd, Bituprufe Sdn Bhd & Terra M&E Engineering Sdn Bhd.

Terra Group Holdings comprised of several businesses of professional construction services specialists from Building Architecture Design & Construct, Fireproofing Solutions, Waterproofing Solutions, and Interior Design for corporates buildings, offices, and residential. Our groups of companies included Terra Interior Sdn Bhd, Terra Construction & Engineering Sdn Bhd, Terra Advance Sdn Bhd, Firetec System Sdn Bhd, Bituprufe Sdn Bhd & Terra M&E Engineering Sdn Bhd.