Contract Manager

LBS Bina Group Berhad; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

LBS Bina Group Berhad seeks a qualified professional to manage tendering activities, contract administration, and cost control for property development projects. The role requires senior-level experience and strong negotiation, analytical, and communication skills.

You will coordinate with consultants, contractors, and internal teams, ensuring timely tender submissions and robust final accounts, LOAs, and variations. A proactive, detail-oriented mindset is essential for success.

Qualifications

• Bachelor’s degree in quantity surveying or related field.
• At least 7 years of relevant experience in contract administration or cost management.
• Strong knowledge of tendering procedures and final account management.
• Familiar with standard forms of contract and construction industry practices.
• Proficient in MS Office and QS software systems.

Responsibilities

• Manage tender activities from pre-qualification to contract awards.
• Review tender documents and commercial proposals for compliance.
• Coordinate with consultants, contractors, suppliers and internal teams.
• Monitor tender schedules and ensure timely submissions.
• Evaluate tenders, prepare cost comparisons and approvals.
• Administer contracts from award to final account closure.
• Prepare LOA, contract agreements, variations and related docs.
• Monitor project costs, cash flow, and final accounts.
• Assist Head of Department in resolving disputes and commercial issues.
• Support process improvements and digitalization of contract management.
• Attend tender interviews and project meetings; prepare minutes.
• Maintain contract records and filing systems.
• Experience in property development is an advantage.

Skills

Tendering

Contract administration

Cost control

Negotiation

Stakeholder management

Analytical skills

Communication

Independent work

Multitasking

Detail-oriented

Education

Bachelor's Degree in Quantity Surveying, Construction Management, Building, or equivalent

Tools

MS Office

QS software

Job description

Job Responsibilities

• Manage and coordinate tendering activities, including pre-qualification exercises, market surveys, tender invitations, tender evaluations, negotiations, and contract awards.
• Review tender documents, bid submissions, technical clarifications, and commercial proposals to ensure completeness and compliance with company requirements.
• Coordinate with consultants, contractors, suppliers, and internal departments to obtain information required for tender and contract administration purposes.
• Monitor tender schedules and ensure timely submission of tenders, proposals, and related documentation.
• Evaluate tender returns, prepare cost comparisons, recommendation reports, and obtain management approvals for contract awards.
• Administer contracts from award stage until final account closure, ensuring compliance with contractual obligations and company policies.
• Prepare, review, and manage Letters of Award (LOA), contract agreements, variation orders, and other contract-related documentation.
• Monitor project costs, cash flow projections, variation orders, and final accounts to ensure effective cost control and budget compliance.
• Liaise with consultants, contractors, suppliers, and relevant stakeholders on contractual and commercial matters.
• Participate in feasibility studies, value engineering exercises, and cost optimization initiatives during project planning and execution stages.
• Attend tender interviews, project meetings, contract review meetings, and prepare reports or minutes of meetings as required.
• Ensure proper maintenance of contract records, project documentation, and filing systems.
• Assist the Head of Department in resolving contractual disputes, claims, and commercial issues.
• Support process improvement, digitalization initiatives, and continuous enhancement of contract management practices.
• Perform any other duties assigned by the Head of Department from time to time.

Job Requirements

• Candidate must possess at least a Bachelor's Degree in Quantity Surveying, Construction Management, Building, or equivalent.
• Minimum 7 years of relevant working experience in contract administration, cost management, quantity surveying, or property development.
• Strong knowledge of tendering procedures, contract administration, procurement, cost control, and final account management.
• Familiarity with standard forms of contract and construction industry practices.
• Proficient in Microsoft Office applications and QS-related software systems.
• Good command of both written and spoken English and Bahasa Malaysia.
• Strong analytical, negotiation, communication, and stakeholder management skills.
• Able to work independently, manage multiple projects, and meet tight deadlines.
• Detail-oriented, organized, proactive, and committed to achieving project objectives.
• Experience in property development industry will be an added advantage.