Assistant Manager - Contracts & Commercial

GAMUDA; Petaling Jaya; On-site; MYR 80,000 - 100,000; Full time

Job summary

GAMUDA in Malaysia seeks an experienced Quantity Surveyor/Contract Administrator to manage pre- and post-contract activities, tender documentation, cost planning, and final accounts. The role supports the C&C Manager in procurement and contract administration for main and sub-contracts, ensuring budget compliance and timely settlements.

The ideal candidate holds a degree in QS/Building/M&E Engineering and has 5-8 years of relevant experience, with strong communication and drafting skills for

Qualifications

• Degree in QS/Building/M&E Engineering or equivalent.
• 5-8 years of experience in related field.
• Experience with tendering and contract administration.

Responsibilities

• Administer pre- and post-contract processes including tendering and cost planning.
• Assist in contract administration for main and sub-contracts.
• Monitor budgets and variations, assist in final accounts.
• Ensure compliance with Quality, Safety & Environment requirements.

Skills

Effective communication

Interpersonal skills

Computer knowledge

Costing & contract administration

Drafting work orders

Education

Degree in QS/Building/M&E Engineering or equivalent

Job description

Administer pre and post contract administration duties which includes tendering processes, cost plan and post contract administration, assist to provide advice and guidance on administration procedures, preparation of tender documentation and evaluation, budget monitoring, preparation of work order/sub-contract/supply agreement, variations, contractual claims and settlement of final account.

Key Responsibilities

• Pre- contract stage
  • Preparation of tenders including calling for quotations, cost estimate & etc
  • Assist C&C Manager in preparation for cost plan.
  • Compilation of tender documentation/award and calling for tenders
  • Establish supply chain and vendors for sub-trade and sub-labour procurement.
• Post- contract stage
  • Ensure compliance of the conditions precedent to the commencement of contract work such as performance Bond, Advance Payment Bond, insurance policies, guarantees, etc. and including follow-up with vendor/sub- contractor/ client.
  • Assist C&C Manager in contract administration procedures for main contract and sub-contract
  • Tracking and monitoring of budget set by C&C Manager on each costing head
  • Preparation of tender documents, sub-contract/supply agreement documentation for sub-contract work/supplies. This includes tenders’ clarification, tender evaluation and participation in negotiation process.
  • Drafting of Minor Work Order/work order/sub-contract agreement/ supply agreement in accordance with procurement procedures.
  • Monitor all variation instruction (main contract) and liaise to submit costing to client to ensure early release of payment and participate in negotiation of rates if required.
  • Collate information/particulars and assist in the assessment of variation claims/ and compilation of documents.
  • Finalise of account with contractor/vendors/client.
  • Supervision of QS/Purchaser (if any)
  • To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to the job scope and work place as required by the Company.
  • Any other duties that will be assigned from time to time by the Management.

Qualifications

• Degree in QS/Building/M&E Engineering or equivalent.

Skills & Abilities

• Effective communication and interpersonal skills, able to work with minimum supervision.
• Computer knowledge, costing & contract administration knowledge, ability to draft work orders/sub-contract agreement.

Expected Minimum Years of Experience

• 5-8 years experiences