Contract Executive

ENGENIOUS SOLUTIONS SDN BHD; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

ENGENIOUS SOLUTIONS SDN BHD in Kuala Lumpur seeks a versatile Contract Executive who can manage the full lifecycle of project documentation, from Client LOA to Subcontractor execution, with critical thinking and self-direction.

You will monitor documentation end-to-end, handle project start-up administration, arrange project insurance, open new project codes, and support Subcontract and Main-Contract tasks, including LOAs, VOs and IPCs.

Job description

We are looking for a versatile, highly committed, and independent Contract Executive. This role is not limited to subcontract management; the successful candidate must be prepared to assist in Main-Contract matters and project-start-up administration. We value a "non-calculative" professional who can think critically and manage the full lifecycle of project documentation from Client LOA down to Subcontractor execution.

Key Responsibilities

End-to-End Documentation Monitoring

Track and monitor the entire chain of project documentation, starting from the Letter of Award (LOA) received from the Client through to the issuance of LOAs and Agreements to Subcontractors.

Ensure all project records are synchronized, filed, and audit-ready.

Project Start-up & Administration

Project Insurance

Responsible for sourcing and purchasing project-related insurance policies (e.g., Contractor's All Risks (CAR), Workmen's Compensation, Public Liability).

Project Coding

Coordinate the opening of new Project Codes within the system to ensure procurement and costing can commence accurately.

Subcontract & Main-Contract Support

Primary focus on Subcontract Agreements, but must be able and willing to assist in Main-Contract related tasks as required by Management.

Draft, review, and finalize LOAs, VOs, Interim Payment Certificate and formal contracts for various work packages.

ERP Data

Maintain the Subcontractor Master Data. Perform 3-way matching (Contract/PO/GRN/Invoice) to ensure commercial compliance.

Requirements & Qualifications

Education

Diploma/Degree in Quantity Surveying (QS), Construction Management, or equivalent.

Experience

2-4 years in construction contract administration. Experience in handling project insurance and main-contract documentation is a plus.

Versatility & Flexibility

Not calculative in doing tasks; willing to assist in Main-Contract matters or other procurement-related duties as assigned.

Critical & Analytical Thinking

High ability to analyse contract risks and identify gaps in project documentation or insurance coverage.

Self-Independence

Able to drive tasks to completion with minimal supervision.

Commitment

High dedication to the role, including the willingness to work overtime when needed to meet project milestones or urgent deadlines.

System Savvy

Proficient in Excel and ERP environments.