Procurement & Contracts Executive

S PRO GLOBAL SOLUTIONS SDN BHD; Gelang Patah; On-site; MYR 33,000 - 67,000; Full time

Job summary

S PRO GLOBAL SOLUTIONS SDN BHD is seeking a proactive Procurement & Contracts Executive to support our project and operations team. You will manage procurement activities, coordinate logistics, administer contracts, and assist with tender submissions to ensure projects run smoothly and on schedule.

The ideal candidate has a diploma or degree in a related field, at least two years of relevant experience, and strong negotiation and communication skills.

Qualifications

• Diploma or degree in business, supply chain, procurement, engineering, or related field.
• At least 2 years in procurement, contracts, logistics, or project administration.
• Experience in construction, engineering, M&E, or security systems is an advantage.
• Familiar with tender submissions and contract documentation preferred.
• Strong negotiation and communication skills.
• Excellent organization and time management abilities.

Responsibilities

• Source and evaluate suppliers, subcontractors, and service providers.
• Obtain and compare quotations to meet project requirements.
• Prepare and issue Purchase Orders (POs).
• Monitor order status and ensure timely delivery of materials.
• Maintain supplier records and build vendor relationships.
• Coordinate material replenishment and monitor inventory levels.
• Prepare tender documents and supporting documentation.
• Review contract documents for compliance with company requirements.
• Coordinate contract administration and track milestones.
• Coordinate delivery schedules with suppliers and project teams.

Skills

Procurement management

Vendor negotiation

Contract administration

Logistics coordination

Tender submissions

Communication skills

Time management

Microsoft Office

Education

Diploma or Degree in relevant field

Job description

We are looking for a proactive and detail-oriented Procurement & Contracts Executive to support our project and operations team. This role is responsible for managing procurement activities, coordinating logistics, administering contracts, and supporting tender submissions to ensure projects are delivered efficiently and on schedule. The ideal candidate is organised, able to manage multiple priorities, and enjoys working with suppliers, subcontractors, and internal stakeholders.

Key responsibilities

• Source and evaluate suppliers, subcontractors, and service providers.
• Obtain and compare quotations to achieve the best value while meeting project requirements.
• Prepare and issue Purchase Orders (POs).
• Monitor order status and ensure timely delivery of materials and equipment.
• Maintain supplier records and build strong vendor relationships.
• Monitor inventory levels and coordinate material replenishment when required.
• Prepare tender documents, quotations, and supporting documentation.
• Review contract documents and ensure compliance with company requirements.
• Coordinate contract administration, including maintaining contract records and tracking key milestones.
• Coordinate delivery schedules with suppliers, subcontractors, and project teams.

About you

• Diploma or Degree in Business Administration, Supply Chain Management, Procurement, Engineering, or a related field.
• Minimum 2 years of relevant experience in procurement, contracts, logistics, or project administration.
• Experience in the construction, engineering, M&E, security systems, or related industries is an advantage.
• Familiarity with tender submissions and contract documentation is preferred.
• Strong negotiation and communication skills.
• Excellent organisational and time management abilities.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to work independently and manage multiple projects simultaneously.
• Meticulous, responsible, and detail-oriented.