Contract Assistant

United Plumbing And Sanitation Sdn Berhad; George Town; On-site; MYR 36,000 - 54,000; Full time

Job summary

United Plumbing And Sanitation Sdn Berhad in Penang, Malaysia, is seeking a Contract Assistant to provide administrative and commercial support to our Quantity Surveying and Project teams. This role offers training in construction contract administration and Quantity Surveying, with opportunities to develop your career while handling project documentation, progress claims, VO, and cost tracking.

Fresh graduates are welcome; candidates with 1–3 years of construction/QS experience have an

Qualifications

• Diploma / Degree in Quantity Surveying, Construction Management, Business Administration or related field.
• Fresh graduates are welcome to apply.
• 1–3 years of construction, QS, contract administration or project administration experience preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Good organizational and documentation skills.
• English and Bahasa Malaysia proficiency; Chinese is an added advantage.
• Able to work independently and meet deadlines.

Responsibilities

• Assist the Quantity Surveyors in preparing and maintaining project documentation.
• Assist with preparation and submission of progress claims.
• Assist in preparing and tracking variation orders (VO).
• Prepare and organize supporting documents for claims and variations.
• Follow up on outstanding claims, variation orders and payment matters.
• Check and maintain records of Purchase Orders (PO), Delivery Orders (DO), Work Orders and other project documents.
• Assist in preparing project cost and contract-related reports.
• Maintain proper filing and documentation of contracts, claims, variations and correspondence.
• Coordinate with the QS, site team, suppliers and main contractors when required.
• Follow up with relevant parties on outstanding documents and submissions.
• Perform general contract administration and other duties assigned by management.

Education

Diploma / Degree in Quantity Surveying, Construction Management, Business Administration

Tools

Microsoft Office (Excel, Word)

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a Contract Assistant to join our team and provide administrative and commercial support to our Quantity Surveying and Project teams.

This is a suitable opportunity for candidates who are interested in developing their career in construction contract administration and Quantity Surveying. Training and guidance will be provided.

Key Responsibilities

Assist the Quantity Surveyors in preparing and maintaining project documentation

Assist with preparation and submission of progress claims

Assist in preparing and tracking variation orders (VO)

Prepare and organize supporting documents for claims and variations

Follow up on outstanding claims, variation orders and payment matters

Check and maintain records of Purchase Orders (PO), Delivery Orders (DO), Work Orders and other project documents

Assist in preparing project cost and contract-related reports

Maintain proper filing and documentation of contracts, claims, variations and correspondence

Coordinate with the QS, site team, suppliers and main contractors when required

Follow up with relevant parties on outstanding documents and submissions

Perform general contract administration and other duties assigned by management

Requirements

Diploma / Degree in Quantity Surveying, Construction Management, Business Administration or a related field

Fresh graduates are welcome to apply

Candidates with 1–3 years of construction, QS, contract administration or project administration experience will have an advantage

Good knowledge of Microsoft Office, especially Excel and Word

Good organizational and documentation skills

Able to communicate and follow up effectively with different parties

Good command of English and Bahasa Malaysia

Chinese is an added advantage

Responsible, detail-oriented and willing to learn

Able to work independently and meet deadlines

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