Contract Admin

Tuah Bersatu Jaya Sdn Bhd; West Coast Division; On-site; MYR 45,000 - 60,000; Full time

Job summary

Tuah Bersatu Jaya Sdn Bhd seeks a reliable Contract Admin to join our Kota Kinabalu construction team. This full-time role focuses on administering contracts, ensuring timely documentation and clear communication among clients, contractors and stakeholders.

You will manage timelines, track milestones, assist with invoicing and help maintain accurate records throughout the contract lifecycle, contributing to project delivery and risk mitigation.

Qualifications

• Experience in contract administration within the construction industry.
• Strong organisational and time management skills.
• Excellent written and verbal communication.

Responsibilities

• Prepare and review all contract documentation, ensuring accuracy and compliance with requirements.
• Track and monitor contract timelines, milestones and deadlines to keep projects on schedule.
• Manage contract correspondence between clients, contractors and subcontractors.
• Process and file amendments, variations and change orders per procedures.
• Maintain contract records and filing systems for easy retrieval and reference.
• Assist with invoicing, payment processing and financial reconciliation related to contracts.

Skills

Contract administration

Time management

Communication

Attention to detail

Tools

MS Office

Contract management software

Job description

About the role

Tuah Bersatu Jaya Sdn Bhd is seeking a Contract Admin to join our dynamic construction team in Kota Kinabalu, Sabah. This is a full-time position that plays a crucial role in the efficient administration and management of construction contracts. You will be responsible for ensuring all contractual obligations are met, documentation is accurate and timely, and all parties are kept informed throughout the contract lifecycle. This role is essential to maintaining strong client relationships, mitigating risks, and supporting the successful delivery of our construction projects.

Key responsibilities

• Prepare, review and maintain all contract documentation, ensuring accuracy and compliance with legal requirements
• Track and monitor contract timelines, milestones and deadlines to ensure projects stay on schedule
• Manage contract correspondence and communications between all parties, including clients, contractors and subcontractors
• Process and file contract amendments, variations and change orders in accordance with established procedures
• Maintain comprehensive contract records and filing systems for easy retrieval and reference
• Assist with invoicing, payment processing and financial reconciliation related to contracts
• Identify and upscale potential contractual issues or disputes to senior management
• Prepare progress reports and contract status updates for stakeholders
• Support the contract management team in pre-contract negotiations and post-contract administration
• Ensure compliance with all relevant construction industry regulations and company policies

What we're looking for

• Proven experience in contract administration or a similar administrative role within the construction industry
• Strong organisational and time management skills with the ability to handle multiple contracts simultaneously
• Excellent written and verbal communication skills for liaising with diverse stakeholders
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Meticulous attention to detail and accuracy in documentation and record-keeping
• Knowledge of construction contract types, terms and standard clauses
• Ability to work independently and as part of a collaborative team
• Problem-solving mindset with the capacity to identify risks and suggest solutions
• Familiarity with contract management software or databases is advantageous
• A professional approach to managing confidential information

About us

Tuah Bersatu Jaya Sdn Bhd is a respected construction company based in Kota Kinabalu, Sabah. We specialise in delivering high-quality construction projects and are committed to excellence, integrity and innovation in all our endeavours. Our team is dedicated to building strong relationships with clients and partners whilst maintaining the highest standards of professionalism and workmanship. We pride ourselves on creating a supportive work environment where our employees can grow and develop their careers.

What we offer

We offer a competitive salary package and a range of benefits designed to support your wellbeing and career development. As a growing construction company, we provide opportunities for professional growth and skill development. We foster a collaborative and inclusive workplace culture where your contributions are valued and recognised. We are committed to providing a safe and supportive working environment for all our employees.