Construction Admin: Project & Documentation Coordinator

TERAS IMPIANA SDN. BHD.; Kota Bharu; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Competitive salary package

Professional development opportunities

Supportive team environment

Exposure to diverse construction项目

Job summary

TERAS IMPIANA SDN. BHD. in Kota Bharu, Kelantan, is seeking a Construction Admin to support our construction operations. This full-time role provides essential administrative services to project teams, managers and site personnel to keep schedules, documentation and communications on track.

You will manage project paperwork, coordinate meetings, handle procurement of office supplies, assist with budget tracking and maintain accurate databases, ensuring smooth project delivery.

Qualifications

• Proven experience as an administrative assistant or in a similar administrative support role, preferably within the construction industry
• Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy
• Meticulous attention to detail and accuracy in document preparation and data entry
• Ability to work independently and as part of a team in a fast-paced environment
• Familiarity with construction terminology and processes is advantageous
• Professional demeanour and ability to liaise effectively with diverse stakeholders
• A driving licence and own transportation are preferred

Responsibilities

• Coordinating and maintaining project documentation, including schedules, permits, contracts and correspondence
• Processing and filing construction-related paperwork, ensuring accurate record-keeping and easy retrieval
• Scheduling meetings, site visits and inspections for project teams and stakeholders
• Preparing and distributing project reports, meeting minutes and administrative communications
• Managing inventory and procurement of office supplies and project materials as required
• Supporting site administration by coordinating between office staff and on-site personnel
• Assisting with budget tracking and administrative expense management
• Maintaining databases and tracking systems for project information and personnel records
• Providing administrative support to project managers and supervisory staff
• Responding to enquiries and managing general correspondence

Job description

TERAS IMPIANA SDN. BHD. in Kota Bharu, Kelantan, is seeking a Construction Admin to support our construction operations. This full-time role provides essential administrative services to project teams, managers and site personnel to keep schedules, documentation and communications on track.

You will manage project paperwork, coordinate meetings, handle procurement of office supplies, assist with budget tracking and maintain accurate databases, ensuring smooth project delivery.