Construction Admin Assistant – Project & Docs

Ikatan Gemajaya; Selangor; On-site; MYR 39,000 - 56,000; Full time

Job summary

Ikatan Gemajaya is seeking an Admin Assistant to support day-to-day operations in the construction sector. The role involves handling office documentation, data entry, and project-related support, with liaising across suppliers, clients, and internal teams.

The ideal candidate holds a diploma in a related field, is proficient in Microsoft Office, and demonstrates strong communication, organisational, and independent work skills in a fast-paced environment.

Qualifications

• Diploma in Business Administration, Management, Accounting or related field.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Well-organised, detail-oriented and responsible.
• Able to work independently and manage multiple tasks.
• Willing to learn and able to work in a fast-paced environment.
• Prior experience in administration or construction industry is an added advantage.

Responsibilities

• Handle day-to-day administrative tasks and office documentation.
• Prepare and maintain documents such as quotations, purchase orders, delivery orders, invoices and correspondence.
• Perform data entry and maintain proper filing and records.
• Assist in preparing documents and reports for ongoing construction projects.
• Liaise with suppliers, subcontractors, clients and internal departments when required.
• Assist in monitoring and maintaining project-related documentation.
• Handle incoming calls, emails and general enquiries.
• Assist the Accounts and HR department with administrative matters when required.
• Perform other administrative duties assigned by the management.

Skills

Communication skills

Interpersonal skills

Organisational skills

Time management

Independent work

Education

Diploma in Business Administration/Management/Accounting

Tools

Microsoft Office

Job description

Ikatan Gemajaya is seeking an Admin Assistant to support day-to-day operations in the construction sector. The role involves handling office documentation, data entry, and project-related support, with liaising across suppliers, clients, and internal teams.

The ideal candidate holds a diploma in a related field, is proficient in Microsoft Office, and demonstrates strong communication, organisational, and independent work skills in a fast-paced environment.