Compliance Assistant/ Executive

Integrated Cold Chain Logistics; Seberang Perai; On-site; MYR 39,000 - 61,000; Full time

Job summary

Jora Malaysia is seeking a diligent Document Controller to support the Compliance department under the supervision of the Compliance Manager. You will maintain documentation, monitor activities, and assist in audits, ensuring accuracy and secure storage of records.

You will register new or revised documents, manage master lists, coordinate reviews, train staff, and prepare materials for internal and external audits.

Qualifications

• Experience in maintaining documentation and records.
• Familiarity with SOPs, forms, records and policies.
• Ability to support audits and compliance activities.

Responsibilities

• Serve as Document Controller for compliance documents with monitoring and maintenance responsibilities.
• Register new or revised documents including SOPs, Wis, forms, records and policies.
• Ensure controlled documents are properly classified, filed and archived.
• Manage document storage physically and digitally in a secure, organized manner.
• Maintain a master document list and control distribution for current versions.
• Coordinate annual reviews of documents to keep them current and accurate.
• Train personnel on procedures related to controlled documents.
• Assist in preparing and submitting documents for audits (internal/external).
• Assist in company audits to ensure documents are followed.
• Support internal and external compliance/customer audits and inspections.

Skills

Document control

Compliance

Audits

Records management

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Under guidance and supervision of the Compliance Manager, responsible to support Compliance department in daily operations by maintaining documentation, monitoring compliance activities, and assisting in audits. Acts as the central Document Controller to ensure all compliance-related documents are updated, accessible, and securely maintained.

PRIMARY DUTIES AND RESPONSIBILITIES: -

1. Serve as Document Controller for the company's compliance documents which responsible for managing, monitoring and maintaining a controlled document.
2. Register new or revised documents, including SOPs, Wis, forms, records, and policies.
3. Ensures all controlled documents is in classification, sorting, filing and proper archiving.
4. Manage document storage (physical & digital) in an organized and secure manner.
5. Maintain a master list of all documents and control their distribution to ensure only the latest, approved versions are in use.
6. Coordinate and track the annual review of all controlled documents to ensure they remain current and accurate.
7. Train personnel on procedure related with the controlled documents.
8. Assist in preparing and submit required documents for internal/external audits.
9. Assist in conducting company audits to ensure documents are being followed.
10. Assist in and support internal and external compliance/customer audits, inspections, and follow-up

PRP (Prerequisite Program) inspections.

1. Ensure timely and accurate filling of compliance report.
2. To perform any and all other duties assigned by superior or management from time to time
3. Ensure timely and accurate filing of compliance reports.

INDIVIDUAL KPIs:

1. Documents properly update filed & archived (digital & physical).
2. Able to present requested documents during audits.
3. New/revised documents registered within 5 working days.
4. Up to date Master Document List & ensure NO uncontrolled documents in circulation.
5. Complete of ad hoc task within deadline.