Company Secretary Senior

X CONSULTANCY GROUP SDN BHD; Kuala Lumpur; On-site; MYR 67,000 - 134,000; Full time

Benefits offered by this job

Medical

Parking

Profit Sharing

Attendance & Phone Allowances

Job summary

X Consultancy Group (XCG) is seeking an experienced Company Secretary Senior to join our Bukit Jalil HQ in Kuala Lumpur. You will manage a portfolio of clients, ensure compliance with the Companies Act 2016 and MBRS/e-filing, and handle incorporations, share transactions and corporate changes.

We offer a fast-paced environment with accelerated career growth, hands-on client exposure, and mentorship of junior staff. Fluent English and Bahasa Malaysia are essential; Mandarin is an advantage.

Qualifications

• Diploma or degree in Corporate Administration, Law, Accounting or related field.
• Minimum 2 years of company secretarial experience.
• Experience in a company secretarial or professional firm.
• Strong knowledge of Companies Act 2016 and SSM procedures (MBRS, e-filing).
• Able to manage a portfolio of clients independently.
• Experience guiding or supervising junior staff.
• Good English and Bahasa Malaysia; Mandarin speaking is an advantage.
• Organized and detail-oriented; able to meet deadlines.

Responsibilities

• Handle a portfolio of clients' company secretarial matters in compliance with Companies Act 2016 and SSM requirements
• Prepare and file statutory forms and documents with SSM via MBRS / e-filing (annual returns, financial statements, changes in directors, shareholders, registered address, etc.)
• Handle company incorporations, share allotments and transfers, change of company name, and winding up matters
• Prepare board and members' resolutions, notices, minutes of meetings and AGM documents
• Maintain statutory registers and records, including beneficial ownership information
• Monitor clients' compliance deadlines and send reminders
• Liaise with clients, directors, auditors and relevant authorities on secretarial matters
• Guide, supervise and review the work of junior secretarial staff

Skills

English

Bahasa Malaysia

Mandarin (advantage)

Education

Diploma / Degree in Corporate Administration, Law, Accounting, Business or related field

Job description

X Consultancy Group (XCG) is a professional firm providing company secretarial, accounting, audit and tax services to clients from various industries. We are looking for an experienced Company Secretary Senior to join our team at our Bukit Jalil HQ (Kuala Lumpur).

Key responsibilities

• Handle a portfolio of clients' company secretarial matters in compliance with the Companies Act 2016 and SSM requirements
• Prepare and file statutory forms and documents with SSM via MBRS / e-filing (annual returns, financial statements, changes in directors, shareholders, registered address, etc.)
• Handle company incorporations, share allotments and transfers, change of company name, and striking off / winding up matters
• Prepare board and members' resolutions, notices, minutes of meetings and AGM documents
• Maintain statutory registers and records, including beneficial ownership information
• Monitor clients' compliance deadlines and send reminders
• Liaise with clients, directors, auditors and relevant authorities on secretarial matters
• Guide, supervise and review the work of junior secretarial staff

About you

• Diploma / Degree in Corporate Administration, Law, Accounting, Business or related field
• Minimum 2 years of company secretarial experience
• MUST have working experience in a company secretarial / professional firm
• Good knowledge of Companies Act 2016 and SSM procedures (MBRS, e-filing)
• Able to handle a portfolio of clients independently
• Experience guiding or supervising junior staff
• Ability to communicate in Mandarin is an advantage as some clients are Mandarin-speaking; good English and Bahasa Malaysia
• Organized, detail-oriented and able to meet deadlines

About us

X Consultancy Group (XCG) is a professional firm providing company secretarial, accounting, audit and tax services to clients from various industries.

Join X Consultancy Group – Where Expertise Meets Innovation!

We specialize in corporate secretarial, accounting, taxation & business consultancy, delivering tailored solutions for every client. Our unique S2B2C model creates powerful connections between suppliers, businesses & customers to drive sustainable growth.

Fast-paced, dynamic environment

Accelerated career growth & skill development

Hands-on experience with diverse clients

If you're ambitious and ready to elevate your career, let’s shape the future together!

Explore our journey and team culture on Facebook: X Consultancy Group

Perks and benefits Medical Parking Profit Sharing, Attendance & Phone Allowances, Mil