Company Secretarial Assistant

NYSS Management Services Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate services provider in Kuala Lumpur is seeking candidates for a role in company secretarial duties. The role entails assisting the Company Secretary with corporate governance, preparing necessary documents, and maintaining accurate statutory records. Candidates with relevant educational qualifications, including ICSA, are highly encouraged to apply, with 1–2 years experience preferred but fresh graduates are welcome. Benefits include medical leave and compliance with regulatory requirements.

Benefits

Medical and Hospitalisation Leave

EPF / SOCSO / PCB

Qualifications

• Candidate must possess relevant educational qualifications.
• 1–2 years of relevant experience is preferred, but fresh graduates are welcome.
• ICSA or equivalent studies are encouraged.

Responsibilities

• Assist the Company Secretary in company secretarial duties.
• Handle basic corporate secretarial tasks and document preparation.
• Prepare resolutions, minutes, and statutory forms.
• Maintain statutory records and ensure compliance.
• Perform daily secretarial filings.

Skills

Company secretarial duties

Corporate governance functions

Document preparation

Education

Higher Secondary / STPM / A-Level / Pre-U

Professional Certificate

Diploma / Advanced Diploma in Business Studies

ICSA qualification

Job description

Requirements

• Candidate must possess at least Higher Secondary / STPM / A-Level / Pre-U, Professional Certificate, or Diploma / Advanced / Higher / Graduate Diploma in Business Studies, Administration, Management, or equivalent.
• ICSA qualification, ICSA finalist, or those pursuing ICSA / Degree / Diploma in Secretarial studies are strongly encouraged.
• 1–2 years of relevant experience is preferred.
• Fresh graduates are welcome to apply.

Responsibilities

• Assist the Company Secretary in all aspects of company secretarial duties and corporate governance functions.
• Handle basic corporate secretarial tasks, including preparation of documents and submissions.
• Assist in preparing resolutions, minutes, annual returns, statutory forms, and company incorporation documents.
• Maintain and update statutory records, registers, and ensure timely compliance with regulatory requirements.
• Perform daily secretarial filings and ensure documentation accuracy.
• Support the Management with ad-hoc secretarial and administrative tasks when required.

Benefits

• Medical and Hospitalisation Leave
• EPF / SOCSO / PCB