Commercial - Procurement Operations Executive

G-Asiapacific; Selangor; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Parking

Medical allowance

Travel allowances

Job summary

G-Asiapacific is seeking a proactive Commercial & Procurement Operations Executive to support a broad range of procurement and contracting activities. You will manage POs, vendor registrations, funding claims, and tender documentation while coordinating with internal stakeholders and external partners.

The role requires a detail-oriented individual who can work independently or in a team, with strong English and Bahasa Malaysia communication skills and proficiency in Microsoft Office.

Qualifications

• Diploma graduate in Accounting, Finance, Business Administration or related field.
• Fluent in English and Bahasa Malaysia, both written and spoken.
• Excellent communication, organizational and time-management skills.
• Proficient in Microsoft Office applications.
• Strong attention to detail and ability to work independently or in a team.
• Proactive, responsible and eager to learn.

Responsibilities

• Manage and coordinate the issuance of Purchase Orders (POs) and related procurement documentation.
• Liaise with internal requestors, vendors and relevant departments to ensure procurement requirements are processed accurately and efficiently.
• Maintain and update procurement and cross-departmental trackers.
• Support purchasing activities for hardware, software licensing, training and other business requirements.
• Assist in coordinating vendor payment control and related follow-ups.
• Manage the registration of the company as a vendor through email, online portals and other relevant registration platforms.
• Maintain and update vendor and customer transaction portals to ensure the company’s registration status and information remain active and up to date.
• Assist in preparing and coordinating partner appointment letters and other vendor-related documentation.
• Coordinate with internal stakeholders to obtain required documents and invoice information for funding claims.
• Submit funding claims through relevant online portals and communicate submission status internally.
• Maintain and update funding trackers and relevant records.
• Manage funding portals, including support ticket submissions and case follow-ups.
• Coordinate external documents requiring internal review, management approval or signature.
• Manage and monitor LHDN stamping submissions and approval status.
• Maintain relevant contract and agreement trackers.
• Prepare and coordinate supporting documents for public sector agreements and other commercial documentation.
• Support the administration and maintenance of compliance-related documents and declarations.
• Monitor relevant tender portals and support potential tender participation.
• Assist in the preparation of tender and RFx documentation and supporting documents.
• Coordinate with internal departments and external parties to obtain required information and documentation.
• Support online and onsite document submissions when required.
• Maintain and update tender and RFx trackers.
• Provide operational support and backup across the Commercial & Procurement Operations function when required.
• Assist with document submission, collection and delivery, including onsite activities where necessary.
• Perform other related duties as assigned from time to time.

Skills

Fluent in English

Bahasa Malaysia

Communication

Organizational skills

Time management

Microsoft Office

Detail-oriented

Team player

Independent worker

Proactive

Education

Diploma in Accounting, Finance, Business Administration or related

Tools

Microsoft Office

Job description

Commercial - Procurement Operations Executive

We are looking for a proactive and detail-oriented Commercial & Procurement Operations Executive to join our team. The successful candidate will support and manage a wide range of commercial and procurement operational activities, including purchasing, vendor registration and management, funding administration, contract documentation and tender support.

This role requires a highly organised individual with strong attention to detail and the ability to coordinate effectively with internal stakeholders, vendors and external parties. It is an excellent opportunity for individuals looking to build a long-term career with broad exposure to commercial and procurement operations.

Key Responsibilities:

Purchasing

• Manage and coordinate the issuance of Purchase Orders (POs) and related procurement documentation
• Liaise with internal requestors, vendors and relevant departments to ensure procurement requirements are processed accurately and efficiently
• Maintain and update procurement and cross-departmental trackers
• Support purchasing activities for hardware, software licensing, training and other business requirements
• Assist in coordinating vendor payment control and related follow-ups

Vendor Registration and Management

• Manage the registration of the company as a vendor through email, online portals and other relevant registration platforms
• Maintain and update vendor and customer transaction portals to ensure the company’s registration status and information remain active and up to date
• Assist in preparing and coordinating partner appointment letters and other vendor-related documentation

Claims Administration

• Coordinate with internal stakeholders to obtain required documents and invoice information for funding claims
• Submit funding claims through relevant online portals and communicate submission status internally
• Maintain and update funding trackers and relevant records
• Manage funding portals, including support ticket submissions and case follow-ups

Contract & Documentation Management

• Coordinate external documents requiring internal review, management approval or signature
• Manage and monitor LHDN stamping submissions and approval status
• Maintain relevant contract and agreement trackers
• Prepare and coordinate supporting documents for public sector agreements and other commercial documentation
• Support the administration and maintenance of compliance-related documents and declarations
• Monitor relevant tender portals and support potential tender participation
• Assist in the preparation of tender and RFx documentation and supporting documents
• Coordinate with internal departments and external parties to obtain required information and documentation
• Support online and onsite document submissions when required
• Maintain and update tender and RFx trackers

General Support

• Provide operational support and backup across the Commercial & Procurement Operations function when required
• Assist with document submission, collection and delivery, including onsite activities where necessary
• Perform other related duties as assigned from time to time

Requirements:

• At least a Diploma graduate in Accounting, Finance, Business Administration or other related business majors. Fresh graduates are encouraged to apply
• Fluent in English and Bahasa Malaysia, both written and spoken
• Excellent communication, organizational and time-management skills
• Proficient in Microsoft Office applications
• Strong attention to detail
• Able to work independently as well as collaboratively in a team environment
• Proactive, responsible and willing to learn and take on new challenges

What We Offer:

• Attractive and competitive remuneration package, including salary, bonus and other benefits such as parking, medical and travel allowances
• A young, creative and flexible working environment and culture
• Long-term career growth and progression opportunities
• On-the-job training and continuous learning opportunities