Commercial Operations Executive

WAWASAN GAS SDN. BHD.; Miri; On-site; MYR 60,000 - 100,000; Full time

Job summary

Wawasan Gas Sdn. Bhd. in Miri is seeking a proactive Commercial Operations Executive to support end-to-end commercial activities.

You will manage tender participation, quotation preparation, sales orders, contract administration, procurement coordination, and invoicing support to ensure smooth project execution from inquiry to completion. The role requires strong attention to detail, solid knowledge of procurement tools, and the ability to coordinate with suppliers, customers, and internal teams

Qualifications

• Minimum 3 years of relevant working experience.
• Experience in commercial operations, procurement, and contract administration.
• Oil & Gas or EPC sector experience is advantageous.
• Strong negotiation and communication skills.

Responsibilities

• Monitor tender portals and procurement platforms for opportunities.
• Review RFQs, ITTs and tenders; coordinate submissions.
• Prepare quotations and process sales orders.
• Maintain contract records and project documentation.
• Support delivery documentation and invoicing.
• Generate reports and support process improvements.

Skills

Tender management

Procurement

Sales order processing

Contract administration

Microsoft Excel

Education

Diploma or Bachelor's Degree in Business Administration

Supply Chain Management

Contract Management

Procurement

Tools

SAP Ariba

SMART by GEP

ERP systems

MS Excel

MS Word

MS Outlook

MS Teams

Job description

Wawasan Gas Sdn. Bhd. is seeking a proactive and detail-oriented Commercial Operations Executive to support our growing operations in Miri.

This role is responsible for managing end-to-end commercial activities, including tender participation, quotation preparation, sales order processing, contract administration, procurement coordination, delivery documentation and invoicing support.

The successful candidate will play a key role in ensuring smooth execution of commercial processes from customer enquiry through project completion.

Key Responsibilities

Monitor tender portals and customer procurement platforms for business opportunities.

Review RFQs, ITTs, tenders and customer enquiries.

Coordinate tender submissions and commercial proposals.

Prepare tender documentation, compliance requirements and submission packages.

Liaise with principals, suppliers and internal stakeholders to obtain quotations and supporting documents.

Manage tender submission schedules and ensure deadlines are met.

Track tender status and follow up on submission outcomes.

Commercial & Contract Administration

Review customer purchase orders, contracts and commercial terms.

Maintain contract records, tender registers and project documentation.

Monitor contractual obligations and key deliverables.

Coordinate contract clarifications and commercial correspondence.

Support project handover and completion documentation.

Prepare and issue quotations to customers.

Process Sales Orders (SO) accurately and promptly.

Coordinate customer order fulfilment with suppliers and operations teams.

Follow up on delivery schedules and order status.

Maintain accurate records of transactions and customer communications.

Procurement Coordination

Source and request quotations from suppliers and principals.

Issue Purchase Orders (PO) and track supplier acknowledgements.

Follow up lead times and delivery commitments.

Maintain supplier database and vendor documentation.

Support vendor registration and renewal activities.

Delivery & Invoicing Support

Coordinate delivery documentation including Delivery Orders (DO) and supporting paperwork.

Prepare invoice submission documents for Finance.

Ensure all required documents are complete before invoicing.

Assist with project close-out documentation and customer requirements.

Support payment follow-up where required.

Process Improvement & Reporting

Maintain commercial trackers and document control systems.

Develop and improve operational procedures and workflows.

Generate commercial reports and tender activity updates.

Support digitalisation and process improvement initiatives.

Ensure proper filing and compliance with company procedures.

Requirements

Education

Diploma or Bachelor's Degree in:

Business Administration

Supply Chain Management

Contract Management

Procurement

Or related disciplines

Experience

Minimum 3 years of relevant working experience.

Experience in one or more of the following areas:

Commercial Operations

Procurement

Contract Administration

Order Processing

Experience within the following industries will be an added advantage:

Oil & Gas

Instrumentation

Mechanical Products

EPC / EPCM

Technical Skills

Preferred experience in:

SAP Ariba / SMART by GEP

Commercial proposal preparation

Microsoft Excel (Intermediate to Advanced)

Microsoft Word

Microsoft Outlook

Microsoft Teams

ERP systems

Strong organisational and planning skills

Excellent attention to detail

Commercially aware and customer focused

Ability to manage multiple projects and deadlines

Good negotiation and communication skills

Strong documentation and record management skills

Problem-solving mindset

Self-motivated and able to work independently

What We Are Looking For

We are looking for a candidate who enjoys managing the complete commercial process, not just tender submissions.

The ideal candidate should be comfortable handling:

Why Join Us

Exposure to major Oil & Gas and industrial customers

Opportunity to build and grow a new Commercial Operations function in Miri

Career progression into Senior Commercial Operations Executive or Commercial Manager roles

Dynamic and growing business environment

Opportunity to contribute directly to business growth and operational excellence