CLERK (PURCHASING)

Southern Cable Sdn Bhd; Kuala Ketil; On-site; MYR 2,800 - 4,000; Full time

Benefits offered by this job

Competitive remuneration

Career development

Collaborative culture

Training & development

Stable work environment

Job summary

Southern Cable Sdn Bhd is seeking a Clerk (Purchasing) in Kuala Ketil, Kedah to support procurement and inventory flow. You will process POs, manage supplier data, and coordinate delivery schedules to keep operations running smoothly.

The role requires strong Excel skills, attention to detail, and good communication with suppliers and internal teams; ERP exposure (SAP/Oracle) is advantageous.

Qualifications

• Strong proficiency in MS Excel and Word for purchasing tasks.
• Experience with purchasing systems or inventory software.
• Excellent organisation and communication skills with suppliers.

Responsibilities

• Process and prepare purchase orders for suppliers accurately.
• Maintain and update supplier databases and contacts.
• Coordinate with suppliers on order details, delivery and pricing.
• Monitor inventory levels and flag shortages or discrepancies.
• Receive and verify goods against PO and delivery notes.
• Prepare and file purchasing records, invoices and payments.
• Follow up on outstanding orders and resolve delays.
• Provide general admin support to the purchasing team.
• Liaise between internal teams and suppliers to smooth procurement.
• Assist with cost analysis and supplier optimisation opportunities.

Skills

Microsoft Office

Excel

Time management

Communication

Organisational skills

Tools

Purchasing systems

ERP SAP

ERP Oracle

Job description

About the role

Southern Cable Sdn Bhd is seeking a Clerk (Purchasing) to join our dynamic team in Kuala Ketil, Kedah. This is a full-time position that plays a vital role in our purchasing and procurement operations. As a Purchasing Clerk, you will be responsible for supporting the purchasing department in managing supplier relationships, processing purchase orders, and ensuring the smooth flow of materials and inventory across our organisation. This role is integral to maintaining operational efficiency and ensuring that our manufacturing and logistics operations continue to run seamlessly.

Key responsibilities

• Processing and preparing purchase orders for suppliers and ensuring all documentation is accurate and complete
• Maintaining and updating supplier databases and contact information
• Coordinating with suppliers to confirm order details, delivery schedules and pricing
• Monitoring inventory levels and alerting management to stock shortages or discrepancies
• Receiving and verifying incoming goods against purchase orders and delivery notes
• Preparing and maintaining purchasing records, invoices and payment documentation
• Following up on outstanding orders and resolving delivery delays or supply issues
• Supporting the purchasing team with general administrative duties and clerical tasks
• Liaising between internal departments and external suppliers to facilitate smooth procurement processes
• Assisting with cost analysis and identifying opportunities for savings and supplier optimisation

What we're looking for

• Proficiency in using Microsoft Office applications, particularly Excel and Word
• Experience with purchasing systems or inventory management software
• Strong organisational and time-management skills with the ability to manage multiple tasks and prioritise effectively
• Excellent communication skills, both written and verbal, with the ability to interact professionally with suppliers and internal stakeholders
• Attention to detail and accuracy in data entry and record-keeping
• Problem-solving abilities and the capacity to work independently as well as collaboratively within a team
• Knowledge of purchasing procedures, procurement protocols and supply chain management principles
• A proactive approach to work with the ability to identify process improvements
• Preferably, experience with SAP, Oracle or similar enterprise resource planning (ERP) systems would be advantageous

What we offer

• Competitive remuneration packages
• Opportunities for career development and progression within the company
• Collaborative workplace culture
• Training and development initiatives
• Stable working environment within a well-established organisation in the manufacturing, transport and logistics sector, with clear pathways for career advancement into senior purchasing and procurement roles

About us

Southern Cable Sdn Bhd is a leading organisation operating in the manufacturing, transport and logistics sector. We specialise in cable production and distribution, serving clients across Malaysia and the region. With a commitment to operational excellence, quality and customer satisfaction, we have established ourselves as a trusted partner in the industry. Our team is dedicated to maintaining high standards in everything we do, from procurement to delivery. We foster a culture of professionalism, collaboration and continuous improvement, and we are proud to employ talented individuals who contribute to our ongoing success.