Central Customer Service Coordinator India

Wilhelmsen Global Business Services Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Wilhelmsen Global Business Services Sdn Bhd invites applications for Central Customer Service Coordinator India. The role processes RFQs and POs in the Global Customer Service mailbox, ensuring timely responses within the SLA and providing administrative support to GCS and LCS teams.

Key tasks include handling quotes and orders, judging urgency, notifying LCS of irregularities, and coordinating with Supply Chain to complete tasks the same day.

Qualifications

• Diploma required.
• Availability to support India region work hours (11am–8pm, Mon–Sat half day).
• 2–3 years of relevant order fulfilment/supply chain experience.
• Excellent English written and spoken communication.
• Proficient in MS Office and data entry.

Responsibilities

• Process RFQs and POs from the group mailbox with accuracy.
• Assess urgency based on ETA, port, and customer type; escalate as needed.
• Inform LCS of irregularities via note/email.
• Ensure customer requirements are addressed for each quote/order.
• Coordinate with Supply Chain/LCS to clear tasks the same day.

Skills

Fluent in English

Customer service

Interpersonal skills

Time management

Prioritization

Team player

Education

Diploma in any field

Tools

MS Office

Job description

Central Customer Service Coordinator India

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Purpose

• To process Customer’s Request for Quotation (RFQs) and Purchase Order (POs) in the Global Customer Service (GCS) mailbox
• To ensure all enquiries within the mailbox are attended too within the agreed SLA
• To provide administrative support to the GCS and LCS (local customer service) team.
• May receive assignments from senior support personnel as required.

Main responsibilities and tasks

• Accept task from the group mailbox queue and process customer request for quotes (RFQ) and customer purchase orders (PO)
• Ascertain the urgency of transaction based on ETA (Estimated Time Arrival)/ Port/Type of customer. For urgent transaction, needs to be completed ASAP or highlighted to LCS if unable to be completed within the agreed timeline.
• Keep LCS informed of any irregularities related to RFQs or POs of their customers in the note/email
• Alert LCS that if the order value exceeds the existing authorized credit limit and policies
• Actively use system for understanding on customer specific information and requirements
• For each quote / order processed, ensure specific customer requirements are addressed
• Follow up with Supply Chain / LCS for any outstanding tasks that are unable to be completed in the same day. Ensure all tasks are accounted for
• Highlight improvements and process learnings to the team leads/ manager
• Participate and contribute in team discussion and training
• Performing miscellaneous job‑related duties as assigned
• Accept assigned rostered work on Saturdays and Public holiday in the mailbox management for LCS
• Accept assigned rostered overtime work, if required
• Comply the standard process and protocol

Accountabilities

• RFQ/PO response time
• Agreed AOP and KPI’s
• Work process efficiency
• Minimum numbers of transactions completed per day

Qualifications

Mandatory requirements

• Candidate must possess at least a Diploma in any fields
• Candidate must be able to support India region work hours: Time: 11am - 8pm Days: INDIA: Mon - Sat (1/2 day)
• At least 2 – 3 year(s) relevant work experience with order fulfilment/supply chain/logistic.
• Fluent in English - both writing and speaking
• Required skill(s): Computer Literate (Good in MS Office)
• Able to prioritize, customer oriented with excellent communication and interpersonal skills.
• Good planning and organizing skills
• Good analytical skills, attention to detail and meticulous.
• Ability to work independently with minimal supervision, positive attitude and a good team player.
• Able to meet deadlines through good time management and allocation of priorities
• Desire to succeed in a challenging environment and able to work under pressure.
• Pleasant character, resourceful & able to work with sincerity on own initiative.

#WSS

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Logistics, Freight & Delivery Services 101-1,000 employees

Founded in Norway in 1861, Wilhelmsen is a global maritime group providing essential products, services, crew, and technical management to the world’s most advanced vessels. We drive innovation in renewables, zero-emission shipping, and digitalization while fostering a diverse, inclusive workplace across 60+ countries.

Our people enable sustainable global trade by delivering quality maritime products, services, and customer experiences. In North America, we operate four units: Ships Service, Port Services, Ship Management, and Global Business Services.

Founded in Norway in 1861, Wilhelmsen is a global maritime group providing essential products, services, crew, and technical management to the world’s most advanced vessels. We drive innovation in renewables, zero-emission shipping, and digitalization while fostering a diverse, inclusive workplace across 60+ countries.

Our people enable sustainable global trade by delivering quality maritime products, services, and customer experiences. In North America, we operate four units: Ships Service, Port Services, Ship Management, and Global Business Services.

#WSS

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Purpose

• To process Customer’s Request for Quotation (RFQs) and Purchase Order (POs) in the Global Customer Service (GCS) mailbox
• To ensure all enquiries within the mailbox are attended too within the agreed SLA
• To provide administrative support to the GCS and LCS (local customer service) team.
• May receive assignments from senior support personnel as required.

Main responsibilities and tasks

• Accept task from the group mailbox queue and process customer request for quotes (RFQ) and customer purchase orders (PO)
• Ascertain the urgency of transaction based on ETA (Estimated Time Arrival)/ Port/Type of customer. For urgent transaction, needs to be completed ASAP or highlighted to LCS if unable to be completed within the agreed timeline.
• Keep LCS informed of any irregularities related to RFQs or POs of their customers in the note/email
• Alert LCS that if the order value exceeds the existing authorized credit limit and policies
• Actively use system for understanding on customer specific information and requirements
• For each quote / order processed, ensure specific customer requirements are addressed
• Follow up with Supply Chain / LCS for any outstanding tasks that are unable to be completed in the same day. Ensure all tasks are accounted for
• Highlight improvements and process learnings to the team leads/ manager
• Participate and contribute in team discussion and training
• Performing miscellaneous job‑related duties as assigned
• Accept assigned rostered work on Saturdays and Public holiday in the mailbox management for LCS
• Accept assigned rostered overtime work, if required
• Comply the standard process and protocol

Accountabilities

• RFQ/PO response time
• Agreed AOP and KPI’s
• Work process efficiency
• Minimum numbers of transactions completed per day

Qualifications

Mandatory requirements

• Candidate must possess at least a Diploma in any fields
• Candidate must be able to support India region work hours: Time: 11am - 8pm Days: INDIA: Mon - Sat (1/2 day)
• At least 2 – 3 year(s) relevant work experience with order fulfilment/supply chain/logistic.
• Fluent in English - both writing and speaking
• Required skill(s): Computer Literate (Good in MS Office)
• Able to prioritize, customer oriented with excellent communication and interpersonal skills.
• Good planning and organizing skills
• Good analytical skills, attention to detail and meticulous.
• Ability to work independently with minimal supervision, positive attitude and a good team player.
• Able to meet deadlines through good time management and allocation of priorities
• Desire to succeed in a challenging environment and able to work under pressure.
• Pleasant character, resourceful & able to work with sincerity on own initiative.