C&B Executive

OrgScale Recruitment; Malaysia; On-site; MYR 50,000 - 75,000; Full time

Job summary

OrgScale Recruitment is seeking an HR Operations Specialist to manage payroll and HRMS tasks locally and globally. You will oversee payroll processes and collaborate with the HR team to ensure accuracy and compliance.

Responsibilities include validating attendance and leave, processing audits, generating reports, drafting employee relations documents, and maintaining confidential records. Strong communication and organizational skills are essential in a fast-paced environment.

Qualifications

• Bachelor’s degree in HRM, Psychology, Business Administration, or related field.
• Minimum 2 years in HR operations or HRMS administration.
• Excellent organizational and problem-solving skills.
• Strong written and verbal communication; cross-team coordination.
• Proven multitasking ability in fast-paced environments.
• Detail-oriented with a focus on data integrity and records.

Responsibilities

• Execute and oversee local and international payroll operations.
• Validate attendance, leave balances, overtime, and allowances before payroll close.
• Facilitate payroll audits, data validation, and reconciliation.
• Generate payroll reports and management summaries.
• Serve as first contact for payroll discrepancies and staff inquiries.
• Collaborate with HR to align payroll information.
• Draft and manage employee relations documentation including warnings and termination notices.
• Maintain confidential employee disciplinary records.
• Assist HR admin tasks like asset issuance and reporting.
• Support internal communications and general HR coordination.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Education

Bachelor’s degree in HRM/psychology/business administration or related

Job description

• Execute and oversee comprehensive local and international payroll operations.
• Meticulously validate attendance, leave balances, overtime, and allowance data prior to monthly payroll closing.
• Facilitate payroll audits, rigorous data validation, and seamless reconciliation processes.
• Generate highly accurate payroll reports and analytical summaries for management review.
• Serve as the primary point of contact for resolving payroll discrepancies and addressing employee inquiries with empathy and urgency.
• Collaborate seamlessly with the internal HR team to ensure cross-functional alignment on payroll-related information.
• Draft, process, and manage critical employee relations documentation, including warning letters and termination notices.
• Facilitate transparent employee relations communications and conduct necessary follow-ups to ensure a healthy workplace environment.
• Maintain highly accurate and strictly confidential employee relations and disciplinary records.

HR Administration

• Administer and monitor company asset issuance to ensure accurate employee inventory tracking.
• Drive HR operational excellence by maintaining comprehensive reporting and process documentation.
• Assist in executing strategic employee communications and general HR coordination matters.

Qualifications:

• Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or a closely related discipline.
• Minimum 2 years of progressive experience in HR operations or HRMS administration.
• Exceptional organizational and problem-solving capabilities.
• Strong written and verbal communication skills with a proven ability to coordinate effectively across diverse teams.
• Demonstrated ability to multitask, prioritize workloads, and manage employee support requests efficiently in a fast-paced environment.
• Highly detail-oriented with a steadfast commitment to data integrity and meticulous record management.