Business Operations Executive

Axross (YC W22); Kampung Malaysia Tambahan; On-site; MYR 50,000 - 84,000; Full time

Job summary

Axross, a Malaysia-based AI-powered HVAC startup, seeks a hands-on Office and Administration Executive to keep our workplace and daily operations running smoothly. You will work closely with the CEO on executive coordination, events, finance and procurement, and general office tasks.

The role spans cross-functional responsibilities, from planning trade shows and marketing materials to managing vendor relationships and improving administrative processes.

Qualifications

• 2–4 years of experience in business operations or administration.
• Relevant degree is preferred.
• Strong organisation and ability to manage multiple workstreams.
• Proficient with Excel or Google Sheets and presentation tools.
• Clear written and verbal communication; proactive and dependable.

Responsibilities

• Support CEO with priorities, meetings and follow-ups.
• Prepare presentations and concise status updates.
• Coordinate projects, partnerships and industry engagements.
• Plan and coordinate trade exhibitions, conferences and events.
• Create marketing materials and manage vendor relations.
• Handle invoices, billing milestones and receivables.
• Coordinate procurement: POs, supplier invoices and payments.
• Oversee day-to-day office operations and facilities.
• Improve workflows and simple SOPs.

Skills

Organisation

Attention to detail

Multi-tasking

Excel/Sheets

Communication

Education

Relevant degree

Tools

Excel

Google Sheets

Job description

About Us

Axross develops AI-powered HVAC solutions that help manufacturers in Malaysia and Singapore improve energy efficiency, reduce operating costs and support sustainability goals. As we grow, we are looking for a hands‑on Office and Administration Executive to keep our workplace and daily administrative operations running smoothly.

About Us

Axross develops AI-powered HVAC solutions that help manufacturers in Malaysia and Singapore improve energy efficiency, reduce operating costs and support sustainability goals. As we grow, we are looking for a hands‑on Office and Administration Executive to keep our workplace and daily administrative operations running smoothly.

Why Join Us?

• Be a key part of a fast-growing startup where your work directly impacts business success.
• Gain hands‑on experience in both office management, administration, and business operations in an exciting tech‑driven environment.
• Grow with the company—take on new responsibilities and advance your career as we scale.

Your Role

We are looking for a resourceful, hands‑on Business Operations Executive to work closely with the CEO in supporting Axross's day‑to‑day operations and growth. This cross‑functional role spans executive coordination, exhibitions and marketing, finance and procurement administration, and general office operations. You will help translate priorities into action, coordinate people and vendors, and ensure important work gets done reliably and on time.

Key Responsibilities

• CEO Office & Business Support
• Support the CEO with business priorities, meetings, external engagements and follow-up actions.
• Prepare presentations, meeting materials, business communications and concise status updates.
• Coordinate special projects, partnerships, industry engagements and company initiatives.
• Marketing, Exhibitions & Events
• Plan and coordinate trade exhibitions, conferences, customer visits and company events, including budgets, booths, vendors and logistics.
• Create and maintain marketing materials such as company decks, brochures, website updates and social media content.
• Coordinate external designers, printers and event vendors to deliver materials on time.
• Organise event leads, customer contacts and follow-up activities with the commercial team.
• Finance & Procurement Operations
• Prepare and track customer invoices, billing milestones, receivables and payment follow-ups.
• Coordinate vendor quotations, purchase orders, supplier invoices and payment requests.
• Maintain project expenditure, equipment leasing and instalment payment trackers; flag missing information or overdue items.
• General Business & Office Operations
• Oversee day‑to‑day office operations, including facilities, supplies, equipment, maintenance, service providers, subscriptions and vendor coordination.
• Coordinate internal meetings, company activities, staff travel and related logistics.
• Improve administrative workflows, documentation and simple standard operating procedures.

What We’re Looking For

• 2–4 years of relevant experience in business operations, administration, event coordination or marketing; a relevant degree is preferred.
• Strong organisation, attention to detail and ability to manage multiple workstreams with minimal supervision.
• Comfort with Excel or Google Sheets, presentation tools and digital content or design tools.
• Clear written and verbal communication; proactive, dependable and willing to learn in a fast‑moving startup.

What Success Looks Like

Success in this role means being a reliable execution partner to the CEO: exhibitions and marketing activities are well delivered, finance and procurement administration is kept up to date, and the office runs smoothly.

The role is primarily operational today, with first‑hand exposure to how the founders shape strategy and make business decisions. We are looking for someone curious about our industry and keen to grow with Axross. Over time, you will have the opportunity to take on more strategic responsibilities, supported by hands‑on coaching and mentorship from the founders.