Regional Office & Admin Lead - Startup Operations

Axross (YC W22); Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

Axross seeks an hands-on Office and Administration Executive to run our Malaysia offices and provide remote administrative support for the Singapore entity. You will manage daily operations, keep documents organized, and ensure deadlines are met while keeping leadership informed.

You will coordinate procurement, travel, and events, and handle general administration, records, and communications with vendors and internal teams across regional offices.

Qualifications

• 2+ years in office administration or similar role.
• Able to organise daily work, manage priorities and follow through with tasks.
• Proactive with strong attention to detail and clear communication.
• Confident coordinating with employees, management, vendors and external service providers.
• Familiar with office procurement, recordkeeping and handling confidential information.

Responsibilities

• Oversee office operations and administration across Malaysia offices and provide remote support for Singapore entity.
• Coordinate with building management, cleaners, maintenance providers and vendors.
• Arrange office purchases within budgets and maintain asset records.
• Prepare letters, forms and routine documents; manage filing systems.
• Coordinate travel, meetings, and logistics for events and visits.
• Manage onboarding/offboarding paperwork with HR and teams.

Skills

Office administration

Office management

Communication skills

Google Workspace

Slack

Notion

Organisational skills

Detail oriented

Time management

Education

Diploma or degree in Business Administration or related field

Tools

Google Workspace

Slack

Notion

Job description

Axross seeks an hands-on Office and Administration Executive to run our Malaysia offices and provide remote administrative support for the Singapore entity. You will manage daily operations, keep documents organized, and ensure deadlines are met while keeping leadership informed.

You will coordinate procurement, travel, and events, and handle general administration, records, and communications with vendors and internal teams across regional offices.