BUSINESS OPERATION ASSISTANT

UNITED PLUS REALTY SDN. BHD.; Petaling Jaya; On-site; MYR 28,000 - 42,000; Full time

Job summary

UNITED PLUS REALTY SDN. BHD. is seeking a Business Operation Assistant to support day-to-day office administration and coordinate sub-sale and leasing transactions.

You will work closely with negotiators, management, and clients to ensure listings, documentation, and transactions progress smoothly from start to finish. The role requires a Diploma or Bachelor's Degree in Business Administration or Real Estate, with prior experience in real estate or admin considered an advantage, and strong

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Real Estate, or a related field.
• Experience in real estate, property administration, or general office administration is an advantage.
• Competent in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Handle daily office administrative tasks, including filing, data entry, correspondence, and record-keeping.
• Prepare, track, and follow up on sub-sale and leasing transaction documents (e.g. Sale and Purchase Agreements, Tenancy Agreements, booking forms).
• Coordinate with negotiators (REN), clients, solicitors, and other relevant parties to ensure transaction milestones are met on time.
• Update and maintain property listing records and transaction status in the company's system/database.
• Prepare reports and other administrative documents as required by management.
• Provide general administrative support to the sales and operations team.

Skills

Well-organized

Detail-oriented

Customer-service-oriented

Good communication

Education

Diploma or Bachelor0Degree in Business Administration or Real Estate

Tools

Microsoft Office

Job description

The Business Operation Assistant supports the company's day-to-day office administration and plays a key role in coordinating sub-sale and leasing transactions. This role works closely with negotiators (REN), management, and clients to ensure listings, documentation, and transactions are processed smoothly from start to completion.

Key responsibilities

Handle daily office administrative tasks, including filing, data entry, correspondence, and record-keeping.

Prepare, track, and follow up on sub-sale and leasing transaction documents (e.g. Sale and Purchase Agreements, Tenancy Agreements, booking forms).

Coordinate with negotiators (REN), clients, solicitors, and other relevant parties to ensure transaction milestones are met on time.

Update and maintain property listing records and transaction status in the company's system/database.

Prepare reports and other administrative documents as required by management.

Provide general administrative support to the sales and operations team.

About you

Possess at least a Diploma or Bachelor's Degree in Business Administration, Real Estate, or a related field.

Previous experience in real estate, property administration, or general office administration is an advantage.

Competent in Microsoft Office (Word, Excel, PowerPoint).

Well-organized, detail-oriented, and able to multitask in a fast-paced environment.

Good communication and interpersonal skills, with a professional and customer-service-oriented approach.

Able to communicate effectively in English and Bahasa Malaysia (written and spoken).

Possess own transport and willing to travel for site visits or property inspections when required.

Independent, proactive, self-motivated, and a good team player.