ADMIN EXECUTIVE

FAITHVIEW MANAGEMENT SDN BHD; Malacca City; On-site; MYR 36,000 - 60,000; Full time

Job summary

Faithview Group in Malacca invites applications for an Operations and Administrative Assistant role. You will monitor sales transactions from booking to SPA stamping and coordinate with agents, lawyers, and bankers to ensure smooth progress.

You will also support post-sales activities, attend weekly meetings, and assist with daily operations. Proficiency in MS Office and basic Canva/CapCut skills are valued, along with strong communication in English and Bahasa Malaysia.

Qualifications

• Diploma or Bachelor's Degree in Marketing, Business Administration, Property Management or related field.
• 1–3 years of relevant experience in property, sales administration, customer service or marketing support preferred.
• Fresh graduates with good communication skills encouraged to apply.
• Good communication and interpersonal skills.
• Good command of English and Bahasa Malaysia; Mandarin is an added advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Basic knowledge of Canva, CapCut or similar content-editing tools is an added advantage.

Responsibilities

• Monitor and follow up on the sales transaction process from booking to stamping of the SPA.
• Coordinate internal departments with agents, lawyers, and bankers to ensure smooth sales progress.
• Assist post-sales activities including payment follow-up, customer inquiries, and documentation.
• Attend weekly meetings with relevant departments.
• Support the Manager with daily operational and administrative tasks.
• Handle related duties or ad-hoc assignments as required.
• Attend to sales inquiries and maintain records of potential buyers and agencies at the Sales Gallery.
• Ensure the Sales Gallery is well-maintained with display materials, brochures, and decorations.
• Report any incidents, feedback, or issues to your superior promptly.
• Attend viewing appointments with agents for rental units.
• Coordinate with Sales Team to plan and support online marketing activities and content.
• Perform basic video editing for social media and marketing content.
• Support sales events and campaigns such as launches and roadshows.
• Assist in photography and videography for company projects and marketing activities.

Skills

Communication

Organisational skills

MS Office

English & BM

Canva basics

CapCut basics

Education

Diploma or Bachelor’s in Marketing/Business Admin/Property Mgmt

Tools

Microsoft Office

Canva

CapCut

Job description

Operational and Administrative Assistance

Monitor and follow up on the sales transaction process from booking until stamping of the Sale and Purchase Agreement (SPA).

Coordinate internal department with external parties such as agents, lawyers and bankers to ensure the sales transaction proceed smoothly.

Assist relevant departments in post-sales activities, including payment follow-up, customer enquiries, documentation and other related matters.

Attend weekly meetings with relevant internal departments.

Support the Manager in daily operational and administrative tasks.

Perform any other related duties or ad-hoc assignments as required from time to time.

Attend to all sales inquiries and maintain proper records of potential buyers and agencies at the Sales Gallery.

Ensure the Sales Gallery environment is well-maintained, including display materials, brochures, and decorations.

Report any unusual incidents, customer feedback, or operational issues to your superior immediately.

Attend viewing appointment with Agent for rental unit.

Marketing Support

Coordinate with the Sales Team to plan and support online marketing activities and content.

Perform basic video editing for social media and marketing content.

Support the sales team for sales or marketing events and campaigns such as project launches, roadshows, events, and promotional activities.

Assist in photography and videography for company, project and marketing activities as assigned.

Requirements

Diploma or Bachelor's Degree in Marketing, Business Administration, Property Management or related field.

1-3 years of relevant experience in property, sales administration, customer service or marketing support is preferred.(IF ANY)

Fresh graduates with good communication skills are encouraged to apply.

Good communication and interpersonal skills.

Good command of English and Bahasa Malaysia. Mandarin would be an added advantage.

Good organisational and coordination skills with attention to detail.

Proficient in Microsoft Office, particularly Excel and Word.

Basic knowledge of Canva, CapCut or other content-editing tools is an added advantage.

Willing to travel or attend project events, roadshows and property viewings when required.

Possess own transportation and a valid driving licence would be an advantage.

Faithview Group is a forward-thinking property developer with deep expertise in transforming land into thriving residential, commercial, hotel and mixed-use spaces. Based in Malacca, our diverse portfolio spans urban and rural developments across Malaysia. We are committed to excellence, sustainability, and creating a progressive work environment. With a strong track record and flexible approach, we deliver innovative, high-quality projects that generate lasting value.

Welcome to join us!

Faithview Group is a forward-thinking property developer with deep expertise in transforming land into thriving residential, commercial, hotel and mixed-use spaces. Based in Malacca, our diverse portfolio spans urban and rural developments across Malaysia. We are committed to excellence, sustainability, and creating a progressive work environment. With a strong track record and flexible approach, we deliver innovative, high-quality projects that generate lasting value.