Business / Commercial Assistant

Shanghai BSF Human Resources Co., Ltd; Kuala Lumpur; On-site; MYR 72,000 - 108,000; Full time

Job summary

Shanghai BSF Human Resources Co., Ltd in Kuala Lumpur is seeking a details-oriented Commercial & Project Admin to support tender preparation, contract billing, and local supply chain coordination for large-scale data center projects.

Ideal candidates have 2–3 years' experience in commercial roles within the Data Center, EPC, MEP, or ICT sectors, and are fluent in English and Mandarin (Bahasa Malaysia a plus). Strong MS Office skills and cross-cultural communication are essential.

Qualifications

• Bachelor's degree in Business Administration, Engineering, QS, International Trade, or related discipline.
• 2–3 years of commercial, procurement, or project assistant experience.
• Experience in Data Center, Construction EPC, MEP, or ICT industries preferred.
• Professional fluency in English and Mandarin (spoken and written) is required; Bahasa Malaysia a strong plus.
• Proficient in MS Office; familiarity with import/export logistics advantageous.

Responsibilities

• Commercial & Tender Support: prepare commercial proposals, tender documents, and project quotations.
• Contract & Billing Management: track contract execution, milestone billings, invoices, and payments.
• Local Supply Chain Coordination: liaise with local Malaysian sub-contractors and suppliers; analyze quotations.
• Client & Stakeholder Relations: maintain communication with clients, government agencies, and utilities.
• Compliance & Admin: assist with import clearance coordination and licensing documentation; handle general office administration.
• Handle ad hoc tasks as assigned.

Skills

English

Mandarin

Bahasa Malaysia

Organized

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Engineering

Bachelor's Degree in Quantity Surveying

Bachelor's Degree in International Trade

Tools

MS Office

Excel

Word

Job description

Job brief

Our client is a high-tech enterprise specializing in the full life-cycle services of Data Center (IDC) Infrastructure. As a leading global provider of green and hyper-scale data center eco-services, the company delivers integrated end-to-end solutions—encompassing R＆D, advanced precision manufacturing, EPC (Engineering, Procurement, and Construction) turnkey project delivery, and smart O＆M services.With decades of industry expertise, they have established themselves as the trusted global strategic partner for top-tier cloud computing giants, internet conglomerates, and major telecommunication operators worldwide.

In order to better manage and smoothly execute our expanding projects in Malaysia, they are seeking a dedicated professional to join their growing international team. This role will focus on providing critical project administration, commercial tracking, and operational support to ensure efficient local project delivery.

Responsibilities

• Commercial ＆ Tender Support: Assist in preparing commercial proposals, tender documents, and project quotations for large-scale data center projects.
• Contract ＆ Billing Management: Track project contract execution, manage milestone billings, invoices, and payment follow-ups with clients and sub-contractors.
• Local Supply Chain Coordination: Assist the Commercial Manager in communicating with local Malaysian sub-contractors (civil/MEP) and suppliers, collecting and analyzing quotations.
• Client ＆ Stakeholder Relations: Act as a key liaison to maintain smooth communication with enterprise clients, local government agencies, and utility suppliers.
• Compliance ＆ Admin: Support equipment import clearance coordination, local engineering license documentation, and handle general office commercial administration.
• Handlead hoc tasks assigned.

Requirements

• Education: Bachelor's Degree in Business Administration, Engineering, Quantity Surveying (QS), International Trade, or related disciplines.
• Experience: Minimum 2-3 years of commercial, procurement, or project assistant experience. Experience in Data Center, Construction EPC, MEP, or ICT industries is highly preferred.
• Languages: Professional fluency in English and Mandarin (both spoken and written) is requiredto interface with both local Malaysian partners and Headquarters. Proficiency in Bahasa Malaysia is a strong plus.
• Skills: Proficient in MS Office (Excel, Word). Familiarity with Malaysian commercial laws, construction contract basics, or import/export logistics is advantageous.
• Highly organized, detail-oriented, and capable of working in a fast-paced, cross-cultural environment.