Business Administrator Business Development Full-time · Kuala Lumpur

Light Up 7 Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 67,000; Full time

Benefits offered by this job

Competitve salary and benefits

Job summary

Light Up 7 Sdn Bhd is seeking a proactive Business Administrator to support our business development pipeline and serve as the administrative backbone for client accounts. The role focuses on ensuring efficiency, coordinating paperwork, and assisting with project execution, including client briefings, timely follow-ups, proposals, and engagements.

Fresh graduates are encouraged to apply; we value enthusiasm, willingness to learn, and a strong work ethic.

Qualifications

• 1–2 years in sales support, administrative, or customer service.
• Fresh graduates welcome.
• Proficient in English and Malay (written and spoken).
• Proficient with MS Office, Google Workspace, PM tools.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Detail-oriented with problem-solving abilities.
• Valid driving license and own car is an advantage.

Responsibilities

• Provide administrative and operational support to the Business Development Department.
• Manage emails, calendars and meeting schedules.
• Prepare internal and external forms and documents.
• Assist with client account handovers and follow-ups.
• Coordinate client quotations, invoices and proposals.
• Support meetings, notes and project alignment.
• Data entry and update client tracking records.
• Assist ad-hoc tasks as needed.

Skills

Sales support

Administrative

Customer service

English proficiency

Malay proficiency

MS Office

Google Workspace

Project management tools

Organizational skills

Communication skills

Education

Business-related degree

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

We are looking for a proactive and detail-oriented Business Administrator to support our business development pipeline and act as the administrative backbone for our client accounts. This role plays a key part in ensuring administrative efficiency, coordinating paperwork, assisting and contributing to the successful execution of projects, such as attending client briefings, ensuring timely follow-up, proposals, and client engagements.

Fresh graduates are encouraged to apply as well — we value enthusiasm, willingness to learn, and a strong work ethic!

Responsibilities

• Administrative & Operational Support:
• Provide administrative and operational support to the Business Development Department.
• Manage departmental correspondence, emails, calendars, appointments, and meeting schedules.
• Prepare and process internal and external forms and supporting documents in a timely manner.
• Assist in overseeing document dispatch as required.
• Client Correspondence & Follow-Ups:
• Assist with client account handovers from BD Executives once deals are agreed upon, ensuring smooth coordination and administrative follow-through.
• Liaise with clients to follow up on signed contracts, payment receipts, pending information, and enquiry status updates.
• Respond to incoming phone calls and provide prospective clients with a concise overview of the company’s services.
• Quotations, Invoices & Proposal Documentation:
• Prepare and send client quotations and invoices based on information provided by BD Executives.
• Assist in preparing and compiling business proposals, tender documents, and meeting materials.
• Meetings & Internal Communication:
• Participate in client briefings, kickoff meetings, and project alignment sessions, take notes, and share key information, project requirements, and timelines with the BD team.
• Coordinate with the Business Development, Creative, and Operations teams to support client communications, proposal timelines, and client requirements.
• Data Entry, Record Management & Ad Hoc Support:
• Perform data entry and keep company tracking sheets updated with client details, interaction histories, and payment statuses.
• Provide support with ad-hoc tasks as required by management.

Desired Skills & Experience

• Diplomas or Bachelor’s degree in Business Management, Administration, Communications, Marketing, or a related field.
• 1-2 years of relevant experience in a sales support, administrative, or customer service role. (Fresh graduates are welcome to apply!)
• Proficient in English and Malay (spoken and written).
• Proficient in Microsoft Office Suite, Google Workspace, and any project management tools.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Detail-oriented with strong problem-solving skills.
• Possessing a valid driving licence and own car is an advantage.

  This is a full-time position with a competitive salary plus benefits.