Business Admin

Private Advertiser; Selangor; Hybrid; MYR 20,000 - 31,000; Full time

Benefits offered by this job

Flexible hybrid work arrangement

Job summary

Closed Circuit Works (CCW), Singapore, and AQIW, Malaysia, seek a proactive administrator and operations coordinator to support cross-border business activities.

You will format quotations, invoices, reports, and proposals, manage digital files, maintain records, and assist in tender preparation. Candidates with a Diploma and strong MS Office/Google Workspace skills are encouraged to apply; basic AutoCAD knowledge is a plus. Hybrid work is offered.

Qualifications

• Diploma or equivalent qualification; relevant work experience considered.
• Good command of local languages, spoken and written.
• Proficient with MS Office, Google Workspace and related tools.
• Ability to format documents and manage records systematically.
• Experience in engineering, construction, facilities management or technical services is a plus.
• Basic AutoCAD knowledge for simple drawing edits.

Responsibilities

• Prepare, format and review quotations, invoices, reports, and business documents.
• Ensure documents comply with company format and professional standards.
• Manage digital files using Google Drive and Microsoft Office.
• Maintain records and document versions in an organised manner.
• Assist in preparing slides and business proposals.
• Prepare quotations and invoices based on information from management.
• Update quotation, invoice and payment status records.
• Monitor tender opportunities, document submission requirements and closing dates.
• Coordinate tender documents and follow up with relevant parties.
• Monitor tasks, deadlines and outstanding follow-up actions.

Skills

Document formatting

Records management

Deadline management

Independent worker

Attention to detail

Communication (Singapore)

Education

Diploma or equivalent qualification

Tools

Microsoft Word

Microsoft Excel

Google Sheets

Google Drive

PowerPoint

AutoCAD (basic)

Job description

Closed Circuit Works (CCW), Singapore, and AQIW, Malaysia, provide engineering services, facilities management, maintenance, fire safety consulting and technical services. We are seeking a proactive, organised, meticulous and responsible individual to assist with the administration and operations management of the company.

Key responsibilities

• Prepare, format and review quotations, invoices, reports, letters and business documents
• Ensure all documents comply with company format and professional standards
• Manage digital files using Google Drive and Microsoft Office
• Maintain records and document versions in an organised manner
• Assist in preparing presentation slides and business proposalsPrepare quotations and invoices based on information from management
• Update quotation, invoice and payment status records
• Monitor tender opportunities, document submission requirements and closing dates
• Coordinate tender documents and follow up with relevant parties
• Monitor tasks, deadlines and outstanding follow-up actions

About you

• Diploma or equivalent qualification; relevant work experience will also be considered
• Good command of local languages, both spoken and written
• Proficient in Microsoft Word, Excel, Google Sheets and Google Drive
• Able to format documents, check for errors and manage records in an organised manner
• Capable of working independently, managing deadlines and taking proactive follow-up actions
• Comfortable communicating online with management in Singapore
• Meticulous, responsible and willing to learn new skills
• Experience in engineering, construction, facilities management or technical services
• Basic AutoCAD knowledge and ability to make simple amendments to drawings
• Microsoft PowerPoint, Google Slides or Canva skills

About us

• Closed Circuit Works (CCW), Singapore, and AQIW, Malaysia, provide engineering services, facilities management, maintenance, fire safety consulting and technical services.
• Flexible hybrid work arrangement
• Opportunity to support business operations in Singapore and Malaysia
• Exposure to engineering, facilities management and business operations
• Opportunity to learn new skills and improve work systems
• Potential for long-term career development as the company grows

Researching careers? Find all the information and tips you need on career advice.