Site Admin

Specific Dimension Sdn Bhd; Gelang Patah; On-site; MYR 28,000 - 50,000; Full time

Job summary

Specific Dimension Sdn Bhd in Malaysia is seeking an organized Site Administrator to handle daily administrative tasks, scheduling, and reception duties.

The role includes coordinating facility maintenance, supporting HR and Finance, assisting with events, and maintaining confidential records, with at least 2 years of relevant experience.

Qualifications

• Minimum 2 years of experience in an administrative or office support role.
• Strong organizational and multitasking skills with the ability to priorities tasks.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other office equipment.
• Ability to work independently and as part of a team.
• Adaptable and flexible to changing priorities and requirements.
• Attention to detail and a commitment to maintaining high standards of work.

Responsibilities

• Manage day-to-day administrative tasks such as scheduling appointments, arranging meetings, and managing office supplies.
• Coordinate the maintenance and upkeep of the office facility, including liaising with service providers.
• Provide reception duties, including greeting visitors and handling incoming calls and correspondence.
• Assist with the organization and execution of company events and team-building activities.
• Support the HR and Finance teams with various administrative tasks as needed.
• Maintain confidential files and records in a secure and organized manner.
• Perform other ad-hoc duties as assigned by management.

Skills

Organizational

Multitasking

Communication

Teamwork

Adaptable

Attention to detail

Tools

Microsoft Office

Job description

Manage the day-to-day administrative tasks such as scheduling appointments, arranging meetings, and managing office supplies

Coordinate the maintenance and upkeep of the office facility, including liaising with service providers

Provide reception duties, including greeting visitors and handling incoming calls and correspondence

Assist with the organization and execution of company events and team-building activities

Support the HR and Finance teams with various administrative tasks as needed

Maintain confidential files and records in a secure and organized manner

Perform other ad-hoc duties as assigned by management

What we're looking for

Minimum 2 years of experience in an administrative or office support role, preferably in a fast-paced, deadline-driven environment

Strong organizational and multitasking skills with the ability to priorities tasks and work efficiently

Excellent communication and interpersonal skills, with a professional and friendly demeanor

Proficient in using Microsoft Office suite (Word, Excel, PowerPoint) and other office equipment

Ability to work independently and as part of a team

Adaptable and flexible to changing priorities and requirements

Attention to detail and a commitment to maintaining high standards of work.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Site Administrator?
• Which of the following Microsoft Office products are you experienced with?

With more than 25 years of experience and capabilities in Air-Conditioning & Mechanical Ventilation (ACMV) for industrial and commercial field. We heavily focus in sustainability in design and build the ACMV system. Our core business activities cover piping and ducting installation, compressor installation, cleanroom system, industrial exhaust and vacuum system, service and maintenance.

Registered under CIDB with Grade (G7)ISO Certified (ISO 9001:2015 – Quality Management System)

With more than 25 years of experience and capabilities in Air-Conditioning & Mechanical Ventilation (ACMV) for industrial and commercial field. We heavily focus in sustainability in design and build the ACMV system. Our core business activities cover piping and ducting installation, compressor installation, cleanroom system, industrial exhaust and vacuum system, service and maintenance.

Registered under CIDB with Grade (G7)ISO Certified (ISO 9001:2015 – Quality Management System)