BUILDING & FACILITY MANAGER

TREC HOLDINGS SDN BHD; Kuala Lumpur; On-site; MYR 89,000 - 167,000; Full time

Job summary

TREC HOLDINGS SDN BHD in Kuala Lumpur seeks an experienced Facilities Manager to lead daily building operations, maintenance and tenant coordination. You will oversee mechanical and electrical systems, safety compliance and asset records, ensuring a safe and efficient environment.

The role requires strong leadership, budgeting and problem-solving skills, with collaboration across contractors, tenants and authorities. A competitive remuneration package is offered commensurate with experience.

Qualifications

• Experience managing building operations and facilities maintenance.
• Ability to coordinate with contractors, tenants and authorities.
• Strong budgeting, reporting and cost-control capabilities.
• Knowledge of safety regulations and compliance practices.

Responsibilities

• Oversee daily building operations, maintenance activities and upkeep of common areas.
• Supervise mechanical and electrical systems, including electrical distribution, AC/MCV, lifts, pumps and lighting.
• Develop preventive maintenance programmes and ensure timelines are met.
• Monitor incidents, defects and repairs to minimise disruptions and keep records.
• Ensure compliance with BOMBA fire safety requirements and building regulations.
• Coordinate drills, safety inspections and renewals with relevant authorities.
• Lead and mentor the Facility and Building Operations team, including scheduling and handovers.
• Prepare budgets, monitor expenditure and review contractor invoices for payments.
• Identify cost-saving opportunities and plan capital improvement projects.
• Liaise with tenants on maintenance needs, complaints and renovations.

Skills

Team leadership

Scheduling

Reporting

Budgeting

Cost control

Stakeholder management

Problem solving

Communication

Organisational skills

Safety compliance

Job description

Lead the daily operations, maintenance and management of a building and its common facilities. This role oversees building systems, mechanical and electrical services, regulatory compliance, contractors, tenants, team performance, budgets and improvement projects to ensure a safe, efficient and well-maintained environment.

Key responsibilities

Oversee daily building operations, maintenance activities and the upkeep of common areas, rooftops, car parks, plant rooms and service areas.

Supervise mechanical and electrical systems, including electrical distribution, ACMV, lifts, escalators, pumps, water supply, drainage, fire protection, generators, lighting and building automation.

Develop and implement preventive and corrective maintenance programmes, ensuring schedules are completed within stipulated timelines.

Monitor breakdowns, defects and repair works to minimise operational disruptions and maintain accurate service, maintenance and asset records.

Ensure compliance with BOMBA fire safety requirements, building regulations and applicable statutory requirements.

Coordinate fire drills, emergency response exercises, safety inspections and statutory renewals with BOMBA, DBKL, DOSH, the Energy Commission and other relevant authorities.

Investigate safety incidents, identify root causes and implement corrective measures.

Maintain annual preventive maintenance plans, asset registers, equipment condition records and maintenance histories.

Recommend equipment replacement, upgrading and improvement works based on asset condition and operational needs.

Coordinate with tenants on technical issues, maintenance requirements, complaints, renovation works and reinstatement activities.

Ensure contractors obtain work permits and comply with safety procedures, working hours, site regulations and service-level agreements.

Lead and supervise the Facility and Building Operations team, including work scheduling, shift coverage, briefings, performance monitoring, training and handovers.

Prepare maintenance and facility management budgets, monitor expenditure, evaluate quotations and verify contractor invoices before recommending payment.

Identify cost-saving opportunities, monitor utility consumption and prepare capital expenditure proposals for major repairs and upgrades.

Coordinate with security and housekeeping teams to maintain a safe, clean and orderly building environment.

Monitor access routes, loading bays, service areas, parking facilities, waste disposal, pest control, drainage, lighting and environmental hazards.

Prepare monthly operations reports, incident reports and updates on breakdowns, complaints, outstanding matters and contractor performance.

Plan and supervise building improvement, upgrading and refurbishment projects, including coordination with consultants, contractors, designers and authorities.

Review technical proposals, specifications, drawings and method statements, and monitor project progress, quality, safety and expenditure.

Conduct final inspections and ensure proper handover documentation for completed works.

What we're looking for

Relevant qualification in facilities management, building management, mechanical engineering, electrical engineering or a related discipline.

Experience managing building operations, facilities maintenance and common property infrastructure.

Working knowledge of mechanical and electrical systems, fire protection systems, building services and preventive maintenance practices.

Knowledge of BOMBA requirements, building regulations, statutory inspections, permits and licences.

Experience coordinating tenants, contractors, consultants, service providers and relevant authorities.

Strong team leadership, scheduling, reporting, budgeting and cost-control skills.

Ability to investigate incidents, manage operational risks and follow issues through to completion.

Strong communication, organisational, problem-solving and stakeholder management skills.

Ability to work across weekday, weekend and night shift requirements when necessary.

TREC is Malaysia’s first and only purpose-built, urban F&B, lifestyle and commercial destination to rival the likes of Hong Kong’s renowned Lan Kwai Fong district, Shanghai’s Xin Tian Di, and Singapore’s Clarke Quay.

We are now looking for the right candidates who share our vision to join our young and dynamic property management company.

We invite committed and self-motivated individuals to join our professional team based in Kuala Lumpur.

You will be joining an organisation that offers a meaningful and rewarding career with a competitive remuneration package, commensurate with experience.

TREC is Malaysia’s first and only purpose-built, urban F&B, lifestyle and commercial destination to rival the likes of Hong Kong’s renowned Lan Kwai Fong district, Shanghai’s Xin Tian Di, and Singapore’s Clarke Quay.

We are now looking for the right candidates who share our vision to join our young and dynamic property management company.

We invite committed and self-motivated individuals to join our professional team based in Kuala Lumpur.

You will be joining an organisation that offers a meaningful and rewarding career with a competitive remuneration package, commensurate with experience.