Brand Admin Executive

Adecco; Selangor; On-site; MYR 45,000 - 67,000; Full time

Job summary

Adecco Malaysia seeks a Brand Admin Executive to support day-to-day administrative and operational activities within the brand function. The role includes managing system uploads, documentation, and coordination across internal teams and external stakeholders to ensure smooth execution of brand-related processes.

The incumbent will handle purchase orders, pricing preparation, product and code set-ups, track shipments, regulatory submissions, and assist with new product launches, ensuring

Qualifications

• In-depth knowledge of purchase order processes and party coordination.
• Experience with data entry in business systems with attention to detail.
• Familiarity with FMCG, retail, or brand management environments is a plus.

Responsibilities

• Prepare and upload Sales Condition and follow-through based on approval tier.
• Prepare and upload FDR and follow-through based on approval tier.
• PR Code Creations (SG) / Tagging Code (MY).
• Prepare PPM pricing; PM to upload.
• TMY & BOM Code set-up and follow-through.
• Raise PO in MY Market and approval follow-up, dealing with vendors (quotation and invoice).
• Raising of PO via Supplycart for rental.
• Manage replies with Accenture on queries regarding PO matching; PO management.
• Update Shopping Cart & PO Number in PPP.
• Submit and follow-up sampling/new launch registration info to regulatory.
• Process market return.
• Monitor and track shipments for PLV, VM, etc., and update value to GR monthly.
• Prepare material and assets for ds.com.

Skills

PO processes

Vendor coordination

System data entry

Microsoft Office

Education

Diploma or Degree in Business Administration/Marketing or related field

Tools

SAP

Supplycart

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Brand Admin Executive is responsible for supporting day-to-day administrative and operational activities within the brand function. This includes managing system uploads, documentation, and coordination across internal teams and external stakeholders to ensure smooth execution of brand-related processes. The role involves handling purchase orders, pricing preparation, product and code set-ups, as well as tracking shipments and managing regulatory submissions. The incumbent will also liaise with vendors, support new product launches, and ensure accurate updates across platforms and systems, contributing to efficient brand operations and timely execution of deliverables.

Job Description

• Prepare and upload Sales Condition and follow-through based on approval tier
• Prepare and upload FDR and follow-through based on approval tier
• PR Code Creations (SG) / Tagging Code (MY)
• Prepare PPM pricing; PM to upload
• TMY & BOM Code set-up and follow-through
• Raise PO in MY Market and approval follow-up, dealing with vendors (quotation and invoice), YFAP, GRIR
• Raising of PO via Supplycart for rental
• Manage replies with Accenture on queries regarding the matching of the correct POs; management of POs
• Update Shopping Cart & PO Number in PPP
• Submit and follow-up sampling/new launch registration info to regulatory
• Process market return
• Manage, monitor, and track shipment for PLV, VM, etc., and update value to GR on a monthly basis
• Prepare material and assets for ds.com

Requirements

• Diploma or Degree in Business Administration, Marketing, or a related field
• Prior 1 - 3 years of experience in administrative or coordination roles, preferably within FMCG, retail, or brand management
• Familiarity with purchase order processes, vendor coordination, and system data entry
• Strong attention to detail with good follow-through on tasks
• Able to manage multiple tasks and work within tight timelines
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Good coordination skills when working with internal teams and external stakeholders
• Experience with systems such as SAP, Supplycart, or similar platforms is an added advantage