Branch Support Admin

Carsome; Malacca City; On-site; MYR 29,000 - 42,000; Full time

Job summary

Carsome is seeking an Administrative Support specialist in Malaysia to handle essential back-office tasks for automotive sales operations. You will coordinate with external parties, manage documents, and support ground operations while ensuring accurate records and timely payments.

Key duties include inventory and key management, dealer document uploads, and liaising with financial institutions. The role requires good communication, teamwork, and a basic qualification in any discipline, with 1–2

Qualifications

• Preferably Certificate/ Diploma / Degree in any discipline or SPM/ O-Level with relevant experience.
• At least 1–2 years working experience in Sales Admin in the automotive industry.
• Good communication skills and teamwork.
• Good connections with financial institutions.

Responsibilities

• Coordinate with external parties (e.g., insurance, ownership transfer).
• Support ground operations and activities.
• Maintain retail and environment outlook.
• Check and update documents (e.g., Master List, eAuto, cross-check RC status).
• Liaise with authorities for ownership transfers.
• Upload documents to Google Drive and update the order list.
• Handle payment-related tasks: collection, validation, and receipt.
• Request and manage receipts from financial institutions.
• Manage petty cash and general invoices.
• Verify and process car sales payments, parking, and trailer.
• Print official receipts and petty cash documents.
• Assist to receive handover cars from different branches & dealer collections.

Skills

Good communication

Teamwork

Education

Certificate/ Diploma/ Degree in any discipline or SPM/O-Level

Job description

Your Day-to-Day

Administrative Support

• Coordinate with external parties (e.g., insurance, ownership transfer).
• Support ground operations and activities.
• Maintain retail and environment outlook.
• Check and update documents (e.g., Master List, eAuto, cross-check RC status).
• Liaise with authorities for ownership transfers.
• Upload documents to Google Drive and update the order list.
• Handle payment-related tasks: collection, validation, and receipt.
• Request and manage receipts from financial institutions.
• Manage petty cash and general invoices.
• Verify and process car sales payments, parking, and trailer.
• Print official receipts and petty cash documents.

Inventory Management

• Manage retail car keys and trade plates.
• Monitor key management and stock measurement.

Documentation Support

• Collect, verify, and store documents as per requirement.
• Prepare and upload dealer collection documents.
• Verify and upload vehicle documents into the system.
• Assist in cheque handling and bank transfers.
• Handle seller transactions.
• Assist to receive handover cars from different branches & dealer collections.

Your Know-How

• Preferably Certificate/ Diploma / Degree in any disciplines or SPM/ O-Level with relevant experience
• At least 1-2 years working experience in Sales Admin in the automotive industry.
• Good in communication skills & teamwork
• Good connections with financial institutions