Book Keeping & Data Entry Assistant

City MPV Travel & Tours Sdn Bhd; West Coast Division; On-site; MYR 28,000 - 45,000; Full time

Job summary

City MPV Travel & Tours Sdn Bhd is seeking a detail-oriented Book keeping & Data Entry Assistant in Kota Kinabalu, Sabah. This full-time role focuses on data entry, accurate records, and essential administrative support to ensure smooth travel and tour operations.

The ideal candidate will have strong data entry skills, good organisational ability, and proficiency in MS Office. Experience with databases and discretion handling confidential information is valued.

Qualifications

• Proficiency in data entry with speed and accuracy.
• Strong organisational and time management skills.
• Excellent written and verbal communication in English and Malay.
• MS Office proficiency (Excel & Word).
• Familiarity with database management systems is beneficial.
• Attention to detail and accuracy in all tasks.
• Professional communication with customers and colleagues.
• Ability to work independently and in a team in a fast-paced environment.
• Discretion with confidential information.

Responsibilities

• Accurately enter, input and maintain data into company systems and databases.
• Prepare, organise and file administrative documents in digital and physical formats.
• Answer calls and respond to emails professionally.
• Process invoices, receipts and travel-related documents with accuracy.
• Assist with booking management and customer reservation coordination.
• Schedule meetings and travel logistics for management and team.
• Perform general office duties including photocopying, printing and scanning.
• Maintain confidentiality of sensitive information.
• Support month-end and year-end administrative tasks and reconciliation.

Skills

Data entry

Organisational skills

Time management

English & Malay communication

Microsoft Excel

Microsoft Word

Attention to detail

Independent & team work

Education

High school diploma

Administrative qualifications desirable

Tools

Excel

Word

Database management systems

Job description

About us

City MPV Travel & Tours Sdn Bhd is a dynamic travel and tourism company dedicated to providing exceptional travel experiences and comprehensive tour services. We pride ourselves on delivering outstanding customer service and maintaining strong operational excellence across all our business functions. Our team is committed to creating memorable journeys for our clients whilst maintaining the highest standards of professionalism and efficiency.

About the role

We are seeking a detail-oriented and organised Book keeping & Data Entry Assistant to join our team in Kota Kinabalu, Sabah. This is a full-time position that plays a crucial role in supporting the smooth operation of our administrative functions. You will be responsible for managing data entry tasks, maintaining accurate records, and providing essential administrative support to ensure our business operations run seamlessly. This role is integral to our operational efficiency and directly supports the delivery of our travel and tourism services.

Key responsibilities

Accurately enter, input and maintain data into company systems and databases, ensuring all information is recorded correctly and up to date

Prepare, organise and file administrative documents, records and correspondence in both digital and physical formats

Answer telephone calls and respond to email enquiries in a professional and courteous manner

Process invoices, receipts and travel-related documentation with accuracy and attention to detail

Assist with booking management and customer reservation coordination as required

Schedule meetings, arrange travel logistics and provide administrative support to management and team members

Perform general office duties including photocopying, printing, scanning and document distribution

Maintain confidentiality and handle sensitive information in accordance with company policies

Assist with data verification and quality control to ensure information integrity

Support month-end and year-end administrative tasks and reconciliation processes

What we're looking for

Proficiency in data entry with the ability to accurately input information at a fast pace whilst maintaining quality standards

Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

Excellent written and verbal communication skills in English and Malay; proficiency in additional languages is advantageous

Competency in Microsoft Office applications, particularly Excel and Word

Familiarity with database management systems and administrative software is beneficial

Attention to detail with a commitment to accuracy and precision in all tasks

Professional approach to handling customer interactions and correspondence

Ability to work independently and as part of a team in a fast-paced environment

Discretion and reliability in handling confidential company and customer information

A high school diploma or equivalent qualification; further administrative or business qualifications are desirable

Book keeping skills is not a must but will be preferred

What we offer

At City MPV Travel & Tours Sdn Bhd, we are committed to creating a supportive and rewarding work environment for our employees. We offer competitive remuneration commensurate with experience and qualifications. As a full-time team member, you will benefit from a professional workplace culture that values hard work, dedication and continuous improvement. We provide opportunities for professional development and the chance to grow within a company that recognises and rewards outstanding performance. We foster an inclusive and collaborative workplace where your contributions are valued and your career progression is supported.