Billing Executive

SmartRecruiters, Inc.; Shah Alam; On-site; MYR 33,000 - 60,000; Full time

Job summary

SGS is seeking a Billing Administrator in Malaysia to support invoicing operations. You will handle invoicing, data entry, credit notes, and month-end tasks while ensuring accuracy and adherence to internal controls.

The role requires strong attention to detail, confidentiality, and proficiency with MS Office. Fluency in English and Bahasa Malaysia is essential, alongside a professional team-oriented mindset.

Qualifications

• Experience in Billing and Invoice Management is required.
• Attention to detail with speed and accuracy.
• Able to adapt quickly and demonstrate flexibility.
• Strong team player with good work ethic.
• Ability to deal with confidential material sensitively.
• Positive and proactive attitude.
• Fluent in English and Bahasa Malaysia with finance terminology.
• Excellent written and verbal communication skills.
• Proficient in MS Office applications (Excel, Word, PowerPoint).

Responsibilities

• Issuance of invoices based on O2B process and policies.
• Compile, compute and record billing and numerical data.
• Ensure all sales orders are opened in a timely manner.
• Comply with Internal Control System throughout the billing process.
• Assist and coordinate with business to ensure invoicing quality and timing.
• Operate 3rd Party customer web portals.
• Receive, analyze and issue credit notes per approval process.
• Send, archive and follow up of invoices.
• Assist in month-end closing and audit documentation.
• Contribute to continuous improvement and adhere to HSE policy.

Skills

Billing & invoicing

Attention to detail

Adaptability

Team player

Confidential data handling

Positive attitude

English & Malay language

MS Office

Finance terminology

Tools

MS Excel

MS Word

PowerPoint

Job description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

PRIMARY RESPONSIBILITES

Issuance of invoice based on Order to Bill (O2B) process standard policies and best practices in line with SGS customer and contract requirements.

SPECIFIC RESPONSIBILITIES

• Compiles, computes and records billing, statistical data, and other numerical data for billing purposes.
• Ensure all sales orders are opened in a timely manner.
• Complies with Internal Control System throughout the billing process.
• Assist, coordinate and cooperate with business to ensure the quality and timing of invoicing.
• Operate 3rd Party customer web portals.
• Receive, analyze and issue credit note request in line with the approval process.
• Sending, archiving and following up of invoices.
• Perform daily duties as outlined by the Billing Manager.
• Assist in month end closing and internal/ external audit requirements, providing all required documentation.
• Make continuous improvement and innovation through investigation and recommendations to designated supervisor.
• Adherence to SGS Health, Safety and Environment (HSE) Policy by uphold a good safety behavior and exercising necessary standard and process when carry out your responsibilities at all times to ensure compliance to the HSE requirements.
• Perform any other responsibilities as assigned by your reporting manager and/or Senior Management

Qualifications

• Experience in Billing and Invoice Management - required
• Attention to detail and processquick with accuracy.
• Ability to adapt quickly and demonstrate flexibility
• Strong team player and work ethic
• Ability to deal sensitively with confidential material
• Positive and learning attitude
• English and Bahasa Malaysialanguage, fluent in finance terminology.
• Good written and verbal communication skills - required
• Experience in working with MS Office applications (Excel, Word, Power Point)