Internship - Administrative Assistant

SGS; Klang City; On-site; MYR 10,044 - 16,740; Part time

Job summary

SGS in Malaysia is offering a part-time internship for administrative support. You will handle typing and issuing inspection reports, data entry for invoicing, and preparation of invoices.

You will answer calls, direct enquiries, assist with communications to clients, maintain confidential records, and support daily operations while adhering to HSE policies.

Qualifications

• Current Diploma / Degree student in Administrative or any field.
• Good communication skills in English and Bahasa Malaysia (both written and spoken).
• Proactive, detail-oriented, and able to manage multiple tasks independently.

Responsibilities

• Typing/issuing/recording of inspection reports / certificate.
• Data entry of client’s details for invoicing purposes.
• Preparation of invoices for approval.
• Handling of phone calls and directing enquiries to the respective personnel.
• Assist in the sending of fax messages and emails to clients.
• Ensure that the information from the clients is kept as strictly confidential and never revealed to the third party.
• Assist in coordinating daily operations when required.
• Keeping of necessary records required by his/her superior and maintain good administrative records.
• Adherence to SGS Health, Safety and Environment (HSE) Policy by uphold a good safety behavior and exercising necessary standard and process when carry out your responsibilities at all times to ensure compliance to the HSE requirements.
• Perform any other responsibilities as assigned by your reporting manager and/or Senior Management.

Skills

English

Bahasa Malaysia

Education

Diploma/Degree student in Administrative or related field

Job description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world

Job Description

• Typing/issuing/recording of inspection reports / certificate.
• Data entry of client’s details for invoicing purposes.
• Preparation of invoices for approval.
• Handling of phone calls and directing enquiries to the respective personnel.
• Assist in the sending of fax messages and emails to clients.
• Ensure that the information from the clients is kept as strictly confidential and never revealed to the third party.
• Assist in coordinating daily operations when required.
• Keeping of necessary records required by his/her superior and maintain good administrative records.
• Adherence to SGS Health, Safety and Environment (HSE) Policy by uphold a good safety behavior and exercising necessary standard and process when carry out your responsibilities at all times to ensure compliance to the HSE requirements.
• Perform any other responsibilities as assigned by your reporting manager and/or Senior Management.

Qualifications

• Current Diploma / Degree student in Administrative or anyfield.
• Good communication skills inEnglish and Bahasa Malaysia(both written and spoken).
• Proactive, detail-oriented, and able to manage multiple tasks independently.