Billing Administrator - Freight Forwarding & Transportation

TS SHIPPING & FORWARDING SDN BHD; West Coast Division; On-site; MYR 36,000 - 60,000; Full time

Job summary

TS SHIPPING & FORWARDING SDN BHD invites applications for a Billing Administrator – Freight Forwarding & Transportation. The role focuses on accurate, timely billing of sea freight and related transportation jobs, collaborating with Operations, Sales, Accounts, and Management.

You will verify documents, ensure revenue is captured correctly, and support monthly billing closure, while maintaining orderly records and meeting deadlines.

Qualifications

• Diploma or degree in finance, accounting, business, IT, logistics or related field.
• Minimum 1 year of billing, invoicing or logistics administration experience.
• Experience in freight forwarding/shipping billing is an advantage.
• Proficient with Excel and billing systems; familiar with e-Invoice.
• Strong attention to detail and numerical accuracy.

Responsibilities

• Take ownership of the end-to-end billing process for sea freight and transportation jobs, ensuring completed jobs are billed accurately and on time.
• Verify billing details and ensure all supporting documents, including quotations, Delivery Notes, Job Orders, and other relevant shipping documents, are complete and accurate before billing.
• Coordinate with Accounts & Finance to ensure complete and accurate revenue capture, proper reconciliation, and timely monthly billing closure.
• Ensure invoices are submitted to customers accurately and within the required timeline.
• Identify billing discrepancies, process gaps, or recurring issues and highlight them to Management for corrective action.
• Maintain proper records and filing of invoices and supporting documents for reference and audit purposes
• Perform other ad-hoc duties assigned by the immediate superior or Management.

Skills

Billing & invoicing

Microsoft Excel

Attention to detail

Communication & coordination

Education

Diploma or Degree in Finance / Accounting / Business / IT / Logistics

Tools

Billing systems

e-Invoice

Job description

We are seeking a responsible, organised, and proactive Billing Administrator – Freight Forwarding & Transportation to join our team.

This role is responsible for ensuring completed sea freight and transportation jobs are accurately and promptly billed, supporting documents are complete, and all applicable revenue is properly captured. You will work closely with Operations, Sales, Accounts, Finance, and Management to ensure an efficient and timely billing process.

Key Responsibilities

Take ownership of the end-to-end billing process for sea freight and transportation jobs, ensuring completed jobs are billed accurately and on time.

Verify billing details and ensure all supporting documents, including quotations, Delivery Notes, Job Orders, and other relevant shipping documents, are complete and accurate before billing.

Coordinate with Accounts & Finance to ensure complete and accurate revenue capture, proper reconciliation, and timely monthly billing closure.

Ensure invoices are submitted to customers accurately and within the required timeline.

Identify billing discrepancies, process gaps, or recurring issues and highlight them to Management for corrective action.

Maintain proper records and filing of invoices and supporting documents for reference and audit purposes

Perform other ad-hoc duties assigned by the immediate superior or Management.

Requirements

Diploma or Degree in Finance, Accounting, Business, IT, Logistics, or related field.

Minimum 1 year relevant experience in billing, invoicing, accounts, or logistics administration.

Experience in freight forwarding, shipping, transportation, or logistics billing is an advantage.

Familiar with e-Invoice, billing systems, and Microsoft Excel.

Strong attention to detail, numerical accuracy, and organisational skills.

Good communication and coordination skills with internal teams and customers.

Able to work independently, follow up proactively, and meet billing deadlines.