Bilingual Project & Finance Administrator (Chinese)

Stream Empire Holdings; Kuala Lumpur; On-site; MYR 3,000 - 6,000; Full time

Job summary

Stream Empire Holdings Sdn Bhd, Asia’s leading retail and e-commerce network in activewear and lifestyle, seeks a Project & Finance Administrator (Chinese Speaking) to support administration, procurement, and finance coordination across departments.

Ideal candidate has 1–3 years experience and a Diploma/Bachelor’s in a related field, fluent in English and Bahasa Malaysia, with strong attention to detail and the ability to work across teams. Chinese language skills are required.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Finance, Accounting, or related field.

Responsibilities

• Maintain, update, and audit daily digital maintenance logs via a centralized tracking system
• Compile monthly Retail Outlet Maintenance Summary reports for management review
• Analyse maintenance data to identify performance trends across outlets
• Highlight recurring issues, anomalies, and operational risks to the Project Manager
• Support data-driven recommendations for preventive maintenance planning
• Act as the main liaison for contractors, vendors, and suppliers regarding invoices
• Collect, verify, and reconcile invoices against completed work orders and approvals
• Prepare and submit payment claims accurately and in a timely manner
• Track payment status and follow up with finance team to ensure timely vendor payments
• Maintain good working relationships with external contractors and service providers
• Manage the movement and tracking of physical and digital documents across departments
• Ensure proper filing and archiving of contracts, approvals, compliance documents, and project records
• Coordinate cross-department document requests between business units
• Maintain organised digital records for project handovers and tenancy fit-out guidelines
• Provide general administrative support to the Project Manager as required

Skills

English

Bahasa Malaysia

Education

Business/Finance Degree

Job description

Stream Empire Holdings Sdn Bhd, Asia’s leading retail and e-commerce network in activewear and lifestyle, seeks a Project & Finance Administrator (Chinese Speaking) to support administration, procurement, and finance coordination across departments.

Ideal candidate has 1–3 years experience and a Diploma/Bachelor’s in a related field, fluent in English and Bahasa Malaysia, with strong attention to detail and the ability to work across teams. Chinese language skills are required.