Multilingual Admin & Operations Lead

CHINA STATE CONSTRUCTION ENGINEERING (M) SDN. BHD.; Kuala Lumpur; On-site; MYR 50,000 - 89,000; Full time

Job summary

CHINA STATE CONSTRUCTION ENGINEERING (M) SDN. BHD. seeks an organized administrative professional to streamline office operations, support project sites, and coordinate travel, procurement, and vendor activities. The role requires strong bilingual capabilities and meticulous record-keeping across departments.

You will manage hostels for foreign staff, handle invoices, and assist in meetings and events, ensuring timely, accurate administration and smooth daily operations across the company.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Management, or related field.
• Fresh graduates are encouraged to apply; candidates with up to 2 years’ experience in Administration or Office Management have an advantage.
• Experience in travel arrangements, office procurement, vendor coordination, hostel management, and expense claim processing.
• Strong organizational, multitasking and problem-solving skills with attention to detail.
• Able to work independently, prioritize tasks, and meet deadlines.
• Proficient in Microsoft Office.
• Excellent command of Chinese, English and Bahasa Malaysia; Chinese mandatory for frequent Mandarin communication.

Responsibilities

• Manage daily administrative operations to ensure smooth office and project-site activities.
• Arrange domestic and international travel for management, staff, and visitors.
• Coordinate travel itineraries and ensure timely arrangements.
• Purchase and manage office supplies and pantry items; control inventory.
• Process office purchases and maintain inventory records.
• Handle utility bills, rent, internet and other payments promptly.
• Prepare and process expense claims and payment submissions for management.
• Coordinate with vendors, suppliers, landlords and service providers.
• Manage company-provided hostels for foreign employees, including allocations and check-ins.
• Maintain administrative records, contracts, licenses and company documents.
• Handle correspondence, courier services and document filing.
• Assist in organizing meetings, trainings and corporate events.
• Perform other administrative duties as assigned by management.

Skills

Chinese language

English language

Bahasa Malaysia

MS Office

Organization

Multitasking

Problem solving

Independent worker

Travel arrangements

Vendor coordination

Education

Diploma or Bachelor’s Degree in Business Administration/Office Management

Tools

Microsoft Office

Job description

CHINA STATE CONSTRUCTION ENGINEERING (M) SDN. BHD. seeks an organized administrative professional to streamline office operations, support project sites, and coordinate travel, procurement, and vendor activities. The role requires strong bilingual capabilities and meticulous record-keeping across departments.

You will manage hostels for foreign staff, handle invoices, and assist in meetings and events, ensuring timely, accurate administration and smooth daily operations across the company.