Bilingual Project Admin & Coordination Specialist

CCIE Engineering; Kuala Nerang; On-site; MYR 39,000 - 61,000; Full time

Job summary

CCIE Engineering is seeking a project administration professional to support daily operations across project delivery, documentation, and stakeholder management.

The role involves preparing claims and invoices, tracking attendance, coordinating meetings, and maintaining project records. Strong MS Office skills and bilingual communications are required, with willingness to work Saturdays.

Qualifications

• Diploma or above in Business Administration, Management, or related fields.
• Minimum 1–3 years of experience in construction or project administration.
• Fluent in Mandarin and English; basic Bahasa Malaysia.
• Proficient with Microsoft Office, especially Excel and Word.
• Good communication, coordination, and document management skills.
• Able to work independently and be detail oriented.

Responsibilities

• Prepare and submit project claims, invoices, and related documentation.
• Manage staff attendance records and daily manpower tracking.
• Arrange meetings, prepare meeting minutes, and coordinate project schedules.
• Liaise with local staff, subcontractors, suppliers, and clients regarding project matters.
• Prepare project documents, reports, letters, and filing records.
• Assist the project team with daily administrative and coordination tasks.
• Ensure proper documentation control and timely submission of project paperwork.
• Perform ad-hoc administrative duties assigned by management.

Skills

Communication skills

Coordination

Document management

Independent worker

Education

Diploma or above in Business Administration/Management

Tools

Microsoft Office (Excel, Word)

Job description

CCIE Engineering is seeking a project administration professional to support daily operations across project delivery, documentation, and stakeholder management.

The role involves preparing claims and invoices, tracking attendance, coordinating meetings, and maintaining project records. Strong MS Office skills and bilingual communications are required, with willingness to work Saturdays.