ADMIN ASSISTANT

CCIE ENGINEERING (M) SDN. BHD.; Kuala Nerang; On-site; MYR 33,000 - 56,000; Full time

Benefits offered by this job

Company meal provided

Job summary

CCIE Engineering (M) Sdn. Bhd. is seeking a project administrator to support daily operations, coordination across project delivery, and stakeholder management. The role focuses on claims, invoicing, documentation, and site paperwork.

The candidate should have a Diploma or higher in Business Admin or related fields, 1–3 years in construction or project administration, and strong Mandarin, English, and basic Bahasa Malaysia communication skills. Proficiency in MS Office is essential.

Qualifications

• Diploma or above in Business Administration, Management, or related fields.
• Minimum 1–3 years of working experience in construction or project administration.
• Able to communicate in Mandarin, English, and basic Bahasa Malaysia for liaising with diverse clients and partners.
• Familiar with Microsoft Office applications, especially Excel and Word.
• Good communication, coordination, and document management skills.
• Able to work independently, be responsible, and detail-oriented.
• Experience in handling project claims, attendance, and site documentation is preferred.

Responsibilities

• Prepare and submit project claims, invoices, and related documentation.
• Manage staff attendance records and daily manpower tracking.
• Arrange meetings, prepare meeting minutes, and coordinate project schedules.
• Liaise with local staff, subcontractors, suppliers, and clients regarding project matters.
• Prepare project documents, reports, letters, and filing records.
• Assist the project team with daily administrative and coordination tasks.
• Ensure proper documentation control and timely submission of project paperwork.
• Perform ad-hoc administrative duties assigned by management.

Skills

Communication

Coordination

Documentation

Education

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Word

Job description

This is a project administration role supporting daily operations and coordination across project delivery, documentation, and stakeholder management.

Key responsibilities

Prepare and submit project claims, invoices, and related documentation

Manage staff attendance records and daily manpower tracking

Arrange meetings, prepare meeting minutes, and coordinate project schedules

Liaise with local staff, subcontractors, suppliers, and clients regarding project matters

Prepare project documents, reports, letters, and filing records

Assist the project team with daily administrative and coordination tasks

Ensure proper documentation control and timely submission of project paperwork

Perform ad-hoc administrative duties assigned by management

About you

Diploma or above in Business Administration, Management, or related fields

Minimum 1–3 years of working experience in construction or project administration

Able to communicate in Mandarin, English, and basic Bahasa Malaysia as this roles will required to liaise with our diverse client base and partners.

Familiar with Microsoft Office applications, especially Excel and Word

Good communication, coordination, and document management skills

Able to work independently, responsible, and detail-oriented

Experience in handling project claims, attendance, and site documentation is preferred

Possess own transportation and laptop

Willing to work Monday to Saturday, 8:00 AM – 5:00 PM

• Company meal provided

China Construction Industrial & Energy Engineering Co. Ltd (CCIE) is a branch of the Fortune Global 500-ranked China State Construction Engineering Corp (CSCEC). Headquartered in Nanjing, CCIE is a state-owned enterprise offering engineering design, research, consultancy, procurement, construction, leasing, financing, and investment services. Noted for its expertise in construction and infrastructure, CCIE excels in water treatment projects. It is a top general contractor for petrochemical projects in China and holds Class 1 credentials for municipal and mechanical work. In Malaysia, it is registered as CCIE Engineering (M) Sdn. Bhd.