Auction Operations Admin | Flexible Work & Growth

Carro; Selangor; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Flexible work

Wellbeing programs

Job summary

Carro Malaysia is seeking a Retail Admin Executive (Auction) to oversee vehicle inbound/outbound records, documentation and the auction pipeline, ensuring every vehicle is ready for the auction.

You will coordinate with banks, internal teams, auction partners and stakeholders on release, documentation, inspection and related matters, while planning schedules, listings and weekly updates. Bidder registration and KYC will be supported, with accurate reports and timely payments emphasized.

Qualifications

• 1–2 years of relevant experience in auction operations or similar roles.
• Strong communication and coordination with banks, bidders and internal/external teams.
• Excellent attention to detail and documentation for reports and invoices.

Responsibilities

• Manage vehicle inbound/outbound records, documentation and auction pipeline to ensure vehicles are ready for auction.
• Coordinate with banks, auction partners and stakeholders on release, documentation, inspection, and auction-related matters.
• Plan and coordinate auction schedules, vehicle listings, viewing arrangements and weekly updates.
• Manage bidder registration and KYC verification, assist bidders with registration, and resolve auction-related issues.
• Prepare and submit auction reports, bank reports, listings, invoices and payment-related documents, ensuring accuracy and SLA compliance.
• Follow up on payments, deposits, refunds, parking charges, auctioneer fees and related invoices with Finance.
• Coordinate vehicle inspections (PUSPAKOM/VR1) inspections, photo auctions, and other services as applicable.
• Monitor auction outcomes and provide regular updates to stakeholders.

Skills

Strong communication

Microsoft Office

Data handling

Organised

Education

Diploma/Degree in Business Administration, Automotive, Operations

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Carro Malaysia is seeking a Retail Admin Executive (Auction) to oversee vehicle inbound/outbound records, documentation and the auction pipeline, ensuring every vehicle is ready for the auction.

You will coordinate with banks, internal teams, auction partners and stakeholders on release, documentation, inspection and related matters, while planning schedules, listings and weekly updates. Bidder registration and KYC will be supported, with accurate reports and timely payments emphasized.