Vehicle Transactions & Admin Coordinator

Carsome Sdn Bhd; Johor Bahru; On-site; MYR 29,000 - 42,000; Full time

Job summary

CARSOME Sdn Bhd is looking for an Administration/Operations support person to assist the sales handover process. You will verify payments, confirm car status, and ensure all documents are accurate before car release.

Coordination with dealers, finance teams, and internal stakeholders is essential for a smooth handover. The role requires attention to detail, good communication, and the ability to multitask with minimal supervision.

Qualifications

• Qualification in SPM / Diploma / Degree (in any discipline).
• Minimum 1-2 years of experience in administration, automotive, or related fields.
• Strong attention to detail with ability to verify payments and documents accurately.
• Good communication and coordination skills with both internal teams and external dealers.
• Ability to multitask and work under minimal supervision.
• Basic computer knowledge (Microsoft Office, system updates).
• A valid driving license will be an added advantage.

Responsibilities

• Attend to dealers according to the numbering system.
• Verify car status in the Transaction Center (TC) to ensure car plate number and dealer name are correct.
• Check payment details to confirm if the transaction is under pending collection or pending payment before proceeding.
• Key in payment, DRP, or waiver for pending transactions and liaise with Finance for payment verification.
• Generate ODO once payment is fully cleared and ensure all documents are signed before releasing the car.
• Input trailer fees and parking fees accurately before closing the sale.
• Compile all required documents (Authorization Letter, IC, ODO, Official Receipt if any payment, and QC Form) before uploading.
• Handle related documents for courier.
• Scan sales via CarTracker to update and change inventory status once the car has been collected.
• Ensure all cancelled cars have their documents voided properly.

Education

SPM / Diploma / Degree (any discipline)

Attention to detail

Communication

Multitasking

Basic computer knowledge

Tools

Microsoft Office

System updates

Job description

CARSOME Sdn Bhd is looking for an Administration/Operations support person to assist the sales handover process. You will verify payments, confirm car status, and ensure all documents are accurate before car release.

Coordination with dealers, finance teams, and internal stakeholders is essential for a smooth handover. The role requires attention to detail, good communication, and the ability to multitask with minimal supervision.