Associate Accountant II

Donaldson Company; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Donaldson Company is seeking an Accounts Payable specialist for a night shift (9pm-6am) in Kuala Lumpur. The role handles high volumes of PO and non-PO invoices, validates vendor data, and maintains ERP records. You will coordinate with procurement, finance and master data teams to resolve issues and support month-end close.

The role requires strong attention to detail and the ability to communicate in English and Spanish, ensuring timely responses to vendors and internal stakeholders.

Qualifications

• Experience in accounts payable/procure-to-pay processes.
• Strong attention to detail and accuracy in data entry.
• Ability to communicate in English and Spanish.

Responsibilities

• Process high volumes of PO and non-PO invoices accurately within SLAs.
• Perform invoice validation including supplier details, PO lines, tax information and supporting documents.
• Conduct PO invoice matching and resolve discrepancies with stakeholders.
• Review non-PO invoices for proper authorization and accounting data.
• Investigate and resolve invoice-processing exceptions and aged items.
• Maintain supplier/master data in ERP and support month-end close.

Job description

Donaldson is committed to solving the world's most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities.

Key Responsibilities

• This is a night shift role (9pm-6am) working hours Mon-Fri.
• Process high volumes of PO and non-PO invoices accurately and within agreed service-level and operational timelines.
• Perform invoice validation, including supplier information, purchase order details, approvals, tax information, supporting documentation and other required transaction data.
• Conduct PO invoice matching and identify exceptions such as quantity, price, receipt, coding or approval discrepancies; coordinate resolution with the appropriate business stakeholders.
• Review non-PO invoices for appropriate authorization, accounting information and supporting documentation before posting.
• Investigate and resolve invoice-processing exceptions, blocked or held invoices, duplicate-payment risks and other Accounts Payable discrepancies in a timely manner.
• Perform vendor statement reconciliations, identify outstanding invoices, credits and unmatched transactions, and follow through to closure.
• Respond professionally to vendor and internal stakeholder enquiries in Spanish and English, providing clear status updates and appropriate resolution within established response timelines.
• Maintain accurate supplier and transaction information in the ERP environment in accordance with approved procedures, segregation-of-duties requirements and internal controls.
• Support payment-related activities by ensuring invoices are properly recorded, validated and ready for scheduled payment processing.
• Support month-end and period-end closing activities, including review of outstanding transactions, reconciliations, accrual-related inputs and resolution of aged items where applicable.
• Maintain complete and accurate documentation and audit trails to support internal controls, internal/external audits and compliance requirements.
• Monitor assigned operational KPIs and service levels, escalate recurring issues or risks appropriately, and contribute to timely corrective actions.
• Collaborate with Procurement, Finance, business users, Master Data, Payments and other relevant teams to resolve end-to-end Procure-to-Pay issues.
• Participate in continuous improvement, standardization and automation initiatives to improve process efficiency, quality, control and customer experience.
• Support knowledge sharing, SOP updates, cross-training and other SSC activities as assigned by the team lead or manager.

Key Stakeholder Interactions

• Spanish-speaking suppliers and business stakeholders.
• Finance Shared Services teams, including Accounts Payable, Payments and Master Data.
• Procurement, receiving/requestor teams and local Finance organizations.
• Internal and external audit, compliance and control stakeholders, where required.

Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.

Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.